Description

Do your co-workers describe you as meticulous? Are you a stickler for details? If you are a patient leader who excels with mathematical challenges? We need you!

Carroll Motor Fuels is seeking an Accounts Payable Specialist who will make sure all fuel and trade payable bills are paid in an efficient, timely and accurate manner. By reviewing, processing, verifying, reconciling, monitoring, and keeping record of all outgoing payments, this role will be managing, in part, our cash flow and vendor partnership relationships keeping us on track, on time and on good terms with our valued partners.

This position will be onsite at our Corporate Headquarters in Sparks, MD located off York Road with quick access to nearby Hunt Valley Towne Centre and I-83.

Best in Class Benefits:

• 401(k) with Company match
• Medical/Dental/Vision Insurance
• Aflac Insurance
• Paid PTO
• Casual Business Attire
• Employer Paid Life Insurance & Accidental Death and Dismemberment Insurance
• Pet Rx Perk for employees with fur babies
• Tuition Reimbursement for continuing Education
• Employee Referral Bonus Program

Qualifications & Objectives:

• Support the company in optimizing its financial transactions and systems.
• Strengthen and grow relationships with vendors and suppliers through timely payments.
• Assist in streamlining and improving the accounts payable processes.
• Set and ensure appropriate risk management and audit controls are in place including related supporting documents.
• Provide leadership and guidance to staff and support their professional development. Ensure discrepancies are thoroughly researched and accurately adjusted in the general ledger daily according to internal controls/processes. Assign and follow up tasks to optimize efficiency across operating team.
• Execute vendor invoice processing accurately and ensures invoices are approved, indexed, and coded correctly in proprietary software prior to posting.
• Ensure the process and procedures are documented and followed for the accurate posting of trade invoices. Confirm workflows are in place to enforce efficient processing of invoices.
• Develop and manage schedules for various entities, vendors, credit cards, etc., as necessary to maintain accurate and timely invoice postings and payments.
• Executes vendor payments via check, wire or ach accurately and timely.
• Monthly review and reconcile aged accounts payable reports for accuracy and discrepancy resolution.
• Verify and compare approved purchase orders, prices, terms of payment and other charges are accurately reflected on invoices.

Qualifications

Skills and Abilities:

• Bachelor’s degree in accounting or a related field is preferred.
• Excellent with math, calculations, accounting, and MS Excel.
• Experience with accounting software and online platforms like Docuware, Ascend, PDI, etc.
• Intermediate to Advanced skills in Microsoft Excel and knowledge in Microsoft products, Word, Outlook and Teams.
• Handle confidential information with care on a regular basis.
• Strong work ethic and ability to work in a fast-paced environment while managing multiple competing priorities.