GBLI | Global Indemnity provides specialty property and casualty insurance for small to middle-market businesses – and we’re on a mission to be the best-in-class while achieving steady, profitable growth. Our guiding principles include the core belief that our people are number one. We also strongly emphasize a customer-centric mentality and disciplined underwriting practices. Our work environment is flexible, friendly, and collaborative, with plenty of opportunities to take charge of your career. 

What GBLI offers you:

• Generous paid time off (PTO)
• Professional development opportunities (including a mentorship program)
• Educational assistance program, which covers up to $5,250 in educational costs per year
• Comprehensive health insurance plan (with vision and dental)
• Paid Parental Leave
• Life insurance
• 401(k) retirement plan with up to 6% company match and immediate vesting
• Healthcare and dependent care flexible spending accounts
• Short-term and long-term disability
• Company-sponsored social events
• Various committees to get involved in, which include our Diversity, Equity, and Inclusion Committee, and Charitable Giving Committee

Essential Duties & Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Specifically, this role will be responsible for:

• Engage with GBLI employees in an energetic and professional manner
• Welcome and Greet visitors as needed in support of Department’s schedules
• Support GBLI’s senior leaders with scheduling travel, meetings, interviews
• Partner with the admin team to collaborate on companywide events to make a memorable moment for all GBLI people
• Schedule and confirm appointments, and book conference rooms or other meeting locations.
• Collects and inputs departmental data, prepares and distributes reports, and maintains physical or computer files
• Assists in preparing Microsoft Word, Excel, and PowerPoint presentations
• Order and distribute office supplies as needed and partner with the mail room on delivery of physical mail and courier shipments through the loading dock
• Arranges for facilities maintenance as needed with the landlord and tenant services team
• Invoice Processing and recurring bill payments
• Support onboarding and off-boarding of GBLI employees
• Management of vendors, security, and card access systems
• Safety protocols and employee updates (in conjunction with HR and Marketing)
• Manage (in conjunction with IT) the OnSolve Emergency Alert System
• Notary Support for all GBLI departments
• Directory updates (in conjunction with IT)
• Coordinate and execute on employee events:
• Coordinate Employee Celebrations: Anniversaries, Retirements, Birth Announcements

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements list below is representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma required

• 2-4 Year of administrative and/or facilities management experience required

• Exceptional organizational skills; including the ability to create one’s own organizational strategy as well as the ability to logically plan and organize the events
• The ability to be receptive to change, including the modification of planned events on short notice, and change in responsibilities
• The ability to deal with stress effectively
• The ability to interact with many types of personalities and attempt to effectively resolve conflicts independently
• The ability and interest to identify ways of streamlining administrative processes as well as grow one’s own job
• Ability to handle time sensitive and confidential issues
• Someone who is currently, or willing to become a Notary
• Knowledge of Microsoft Office Suite, including Word, Power Point, and Excel