Position Summary:This key role will provide executive level administrative support to senior leaders across the organization. The qualified individual will be responsible for day-to-day administrative functions, which will include calendar management and meeting scheduling, travel reservation booking, expense report preparation and periodic document creation through the Microsoft Office suite of tools. In the aggregate, this position will facilitate the executives’ efficiency and enable them to devote substantial time to the strategic, planning and execution-oriented aspects of their own roles. To be successful in this role, you should be well organized, have strong time management skills and be able to act without guidance. This position will support the Chief Operations Officer, the Chief People Officer and the Chief Legal Officer.Essential FunctionsSchedules appointments and meetings, and manages executive calendars to maximize the executives’ efficiency and optimize their time, acting as the point of contact between the executives and internal/external clientsCommunicating and coordinating with team members both within departments and across functions of the organizations, and multiple work sites/locations.Shows and creates a positive and professional approach about the Company to coworkers, clients, client prospects, vendors, partners, and the public whether by telephone, mail, or in personExhibits polite and professional communication verbally and in writing.Prepares documents as required by the executive, primarily through use of Microsoft Office tools, along with filing, scanning, organizing documents and mailCompletes small projects as requested, including those which may involve data collection, light research, task tracking, spreadsheet creation and the creation of documents, exhibits and presentations.Makes executive travel arrangements, including booking flights, cars, and hotel or restaurant reservations as required. Prepares associated itinerary documents.Prepares accurate and timely expense reports for the executive, for their personal review and signature.Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.Maintains supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies.Supports the leadership teams of the executive as required by performing tasks related to organization, coordination and strong communication.May audit invoices and prepares payment requisitionsAttends and participates in meetings, in particular Organizational Area team meetings, and may take meeting minutes as required.Serves as an informal ‘cultural steward’ within the Company, keeping abreast of general engagement levels, and notifying the executive of issues that may need addressing/intervention.Performs other duties as assigned Education and Experience:Bachelor’s or other related degree is preferredFive (5) years of administrative experience, particularly at the executive or leadership levels of an organization, is required Summary of Qualifications: Ability to engage in all tasks and functions with strong practicalityKeyboarding proficiency with high level of all Windows based computer applicationsAbility to work under pressure; flexibility and willingness to work at a rapid paceAbility to understand and carry out oral and written instructionsAbility to interact with others in a professional manner Ability to communicate with others and to assimilate and understand information, in a manner consistent with essential job functionsFamiliarity with a variety of the field’s concepts, practices, and procedures as they relate to the supported Organizational Areas – Operations, IT, HR and Legal Ability to multi-task is essentialAbility to work independently and manage multiple prioritiesIndependent thinker and can be self-directedProfessional demeanor and appearance as necessaryAbility to work remotely, and in an environment where constant oversight is not providedAbility to maintains confidentiality and react to time-sensitive materials at all times