SUMMARY:

The Accounts Payable clerk performs accounting and clerical tasks to support the Chief Financial Officer. The AP Clerk will provide a supporting role in accounts payable, accounts receivable, tracking/booking rental activities, learning in-house system for revenue recognition (Claims Tracking System), and more for four entities.

RESPONSIBILITIES:

Accounts Payable

• 1. Processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes.
• 2. Processing check requests.
• 3. Processing and reconciling credit card statements.
• 4. Requesting and maintaining vendor W9.
• 5. Responsible for the preparation, filling, and reporting of 1099 forms.

Accounts Receivable

• 1. Preparing intercompany billings, invoices and bank deposits.

Rental Activities

• 1. Booking rental activities: Credit Check; New Unit set up; Holding Deposit; New Lease Agreement and Set Up; Renewal Agreement; Scheduling rent; Processing Tenant Payments; Processing Move-Outs.
• 2. Preparing quarterly Common Area Maintenance billings.
• 3. Monitoring renter's insurance expiration dates.
• 4. Miscellaneous correspondence with Property Managers or Property Management companies.

Claims Tracking System

• 1. Prepare Final Accounting Summary for payment(s) received on a claim.
• 2. Process Excess Proceeds due to Client check(s).

MISCELLANEOUS:

• 1. Provide property management coverage for New Century Townhomes when both the Property Manager and Chief Financial Officer are on vacation.

OTHER FUNCTIONS:

• 1. Participates in other assigned duties.
• 2. Maintains a professional appearance of self and working area. Exhibits courteous, thoughtful and appropriate behavior with fellow employees, visitors, and the public at all times.

QUALIFICATIONS:

• 1. High school diploma, GED, or equivalent required. Bachelor of Science in Business Administration with a concentration in Accounting, Finance, or related field a plus. A minimum of 3 years previous accounts payable experience required.
• 2. Strong technology skills particularly expertise with Quickbooks, Excel, and Word.
• 3. Strong time management, analytical, communication and interpersonal skills.
• 4. Ability to operate at all technical levels of the organization.
• 5. Knowledge of generally accepted accounting principles.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• High school or equivalent (Preferred)

Experience:

• GAAP: 3 years (Preferred)
• Accounting/Finance: 3 years (Preferred)

Work Location: In person