CannonDesign has an exciting opportunity for a Project Administrative Assistant. We would prefer to have this position filled in Buffalo, St. Louis, Chicago, Rochester, or Minneapolis but are open to candidates based in any of our office locations. Take a look at the description below. If you think your skills and experience make you a good match for this position, we'd love to hear from you. We're looking for creative, curious, empathetic people to join our Living-Centered Design movement.
ABOUT OUR FIRM
CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world.
ABOUT THE ROLE
You will provide administrative support to project teams. This role will be done working in the office and on project sites as required.
WHAT YOU WILL DO

• Assist with the preparation of internal communication including written project documentation.
• Assist Practice and Operations leaders in reviewing project/program performance.
• Assist Project Managers in the Review/approve of consultant invoices.
• Researching legacy projects to facilitate closeout.
• Monitor flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
• Take and transcribe project meeting notes.
• Support the management and coordination workload of administrative team.
• Prepare complex spreadsheets and database work in various database tools.
• Maintain project records including key project data and financial data.
• Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
• Set up and maintain project files according to firm standards.
• Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
• Coordinate with Project Controller and Accounting for leadership engagement and reporting.
• Assist in report generation.

ABOUT YOUR QUALIFICATIONS

• Qualified candidates will have a minimum of 7 years of experience working as an administrative support professional.
• High school diploma required. Associates degree preferred.
• Strong verbal and written communication, teamwork, time management and organizational skills.
• Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
• Proficiency in Microsoft Office and familiarity with Deltek/Vision.
• Familiarity with InDesign preferred.
• Professional business attire required to attend client meetings. Examples of professional business attire include suits, ties, collared shirts, dresses or skirts.

The salary range for this position to be filled in the Buffalo, NY office is $47,196 to $58,995 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time summer hours, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at www.cannondesign.com/careers/. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
ABOUT WORKING HERE

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.

For a general overview of our benefits, please visit our careers page at www.cannondesign.com/careers/
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage.