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Assistant Project Manager

Location: Prince Frederick, Maryland

CALVERT CONTROLS OVERVIEW

Since 1986, Calvert Controls has been a leading provider of HVAC mechanical service, installation and building automation controls serving the Washington DC Metropolitan area. Our customer focus sets us apart! At Calvert Controls, we are dedicated to delivering the highest quality of customer satisfaction in our industry, with a sense of warmth, individual pride, and company spirit. In June of 2021, Calvert Controls joined the Orion Group with the expectation of expanding, perfecting and truly being the best first in class Mechanical “one stop shop” in the DC region.

Calvert’s Purpose and Values: To consistently provide first class solutions for our customers and community. We achieve that by being people focused and creating unparalleled career growth opportunities for our team. We attract and develop the most passionate talent in our region by concentrating on growth and operational excellence.

POSITION OVERVIEW The Assistant Project Manager Role is responsible for overseeing and executing all aspects of our contracts and projects division, working closely with inner office personnel as well as the field technicians and customers.

ESSENTIAL DUTIES:

• Check in with project mechanics to see how the job is starting for the day, and update if any issues arise
• Check in with project managers to see what you can assist them with
• Check all work orders from the previous day to make sure labor is entered, Notes are updated and Receipts are attached.
• Looked through the schedule and update it accordingly
• Assist with phones and create work orders as they come in
• Answer emails as they come in
• Assist with project managers in all departments to ensure manpower has been properly distributed for maximum efficiency
• Assist project managers in creating purchase orders and following up with subcontractors and vendors on orders. Update job notes as needed
• Assist project managers with progress billing
• Support project managers with any administrative duties as needed
• Work directly with project managers to help implement project goals
• Keep records of all information related to project for documentation, clarification and presentation to management
• Intermediate between the director and other workers to prevent agitations that may hinder the smooth flow of project execution
• Produce & transmit Submittals
• Produce and update submittal logs.
• Produce & Transmit RFIs
• Produce Field Technician Project Manuals
• Produce IOM manuals
• Coordinate manpower for dispatching from the field leads
• Report scheduling daily to the appropriate CSR
• Assist in billing (to include AIA Forms)
• Coordinate final job site visits to hand off to other company departments-cross sell
• Attend sales to kick off meetings.
• Enter & issue Purchase Orders in relation to the job and it’s budget.
• Constantly communicate with the customer – and all involved with the project.
• Coordinate order purchases for projects.
• Overview project goals and ensure project goals are achievable.
• Liaise with project lead and other project managers to maintain project schedule and efficiency.
• Assist with putting together job schedules
• Assist with procuring materials and other items necessary for completing project goals.
• Review project implementation and gather data on project execution.
• Coordinate with project managers and other project leads following project execution
• Job set up in the system of all projects
• Check out with techs at end of the day and notate work order with notes and needed
• Verify techs time is entered daily and make sure it is correct for payroll on Monday
• Ensure all techs have start times and contact info as needed
• Ensure if a truck/and or material is needed from the shop that it is arranged with the fleet manager and materials are ready for the tech/helper
• Verify all jobs on Shifts and foundation/ Build ops matching and update accordingly
• Update Install, Controls & Mech Srv Job progress spreadsheet
• Send First stops email

Qualifications

• 1-5 years of proven and successful experience in the industry
• Verifiable leadership experience and capabilities, with past successful project execution
• Ability and desire to work collaborative to ensure successful project execution
• Working knowledge of necessary industry-related tools
• Ability to communicate effectively
• Understanding of the construct & service mindset
• Experience with computer operating systems, such as MS Outlook, MS Excel, MS Word, MS Publisher, MS Planner, MS Teams, MS Schedule, Dropbox, PDF forms & creator
• Proven ability to generate and deliver reports that provide useful insight into project details
• Highly organized and detail-oriented with a passion for ensuring projects proceed efficiently and effective.

Preferred Education, Experience

• 1 year of experience in Project Management preferred
• 1 year of experience in scheduling
• Customer service experience
• 2 year’s of experience in Microsoft Office

Benefits:

• Compensation is commensurate with experience.
• Medical/Dental/Vision Insurance 100% Employer Paid 
• 401K with Employer Contributions
• PTO
• Paid Holidays
• Short-term Disability, Long-term disability and Life Insurance 100% Employer Paid 
• Continuing Education

Job Title: Preventative Maintenance Coordinator

Calvert Controls is an Equal Opportunity/Affirmative Action Employer with a strong commitment to the achievement of excellence and diversity among its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.