Job No: 518751
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time
About CSUSB
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:

• Build your future
• Work with the best
• Be your authentic self
• Focus on you
• Make a lasting impact
• Work for a purpose that is greater than your own
• Bring everything you are, become everything you want

Department Summary
Procurement & Contract Services is responsible for the acquisition of all goods, services, leases and construction on behalf of California State University, San Bernardino. Campus procurement professionals are required to adhere to state, federal, California State University, and campus policies and procedures to assure that legal requirements are met and good business practices followed.
Job Summary
Under general supervision of the Executive Director and Chief Procurement Officer, the Administrative Coordinator will serve as a contract coordinator for non-monetary campus contracts and provide administrative coordination for the Procurement and Contracts department.
Responsibilities include, but are not limited to:

• Working as a member of the Finance and Administrative Services Support Team (FASST) coordinate the clerical and administrative support functions for assigned areas. Be able to make independent decisions on day-to-day operational responsibility under general supervision. Be able to interpret policies and procedures and apply them to make sound decision on transaction processing. Ability to effectively write and present own standard reports, draft policy and procedure documents and other general communications.
• The position will be embedded with the procurement team and will independently provide administrative coordination support for the finance and admin services virtual shared services.
• Administrative coordination support for various recruitment requests, payroll, time & attendance reports; staff search committees.
• Payroll duties, collect & input and verify time and attendance reports, update absence management with monthly leave activity, maintain and reconcile absence management leave balances.
• Coordinates nonmonetary contracts from initiation, execution to implementation, and evaluation.
• Administrative work that involves complex operational and procedural matters. Serve as a resource to staff members in various areas; Provide information on department, division, university policies and practices, as well as software applications. Assist campus users with policies and practices questions.
• Often interact with officers and staff at various levels within and outside the university, often in sensitive interpersonal situations.
• Coordinate meetings arrangements, prepare agenda and meeting minutes; Communicates with university administrators, faculty, staff, students and off campus entities in person, by telephone and through email; Provide back up coordination support to the office of the Vice President for Admin & Finance and the office of the Associate Vice President for Finance and Administrative Services.
• Other job-related duties as assigned.

Employment Status: Full-time, Non-Exempt, Temporary position.
Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning January 2, 2023.
Work Schedule
Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.
Key Qualifications

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Education and Experience

• High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Preferred Qualifications

• Equivalent to Associate's Degree.
• Experience working with academic and research departments.
• Experience working with other (third party) public and private agencies.
• Thorough Knowledge of Learning Service Agreements.
• Three to Five Years' experience working in higher education.
• Three to Five Years' experience supporting Procurement or Contracts.

Salary
Anticipated Hiring Range: $3,505 - $4,100 per month
Classification Salary Range: $3,505 - $5,008 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
Supplemental Information
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)