Position Information Position Title Administrative Coordinator-Berkeley Position Category Staff (Non-Exempt) FLSA Non-exempt FTE 1.

0 (40 hours a week) Location Berkeley University Background The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice.

Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths.

As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities.

The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function The Administrative Coordinator reports to the Rector and the Dean and manages and performs a variety of administrative duties for the seminary. Representative Duties

• Assist the Office of Contextual Education and administration offices (Rector, Dean, and Associate Dean) with synodical, congregational and churchwide connections as well as other institutional partners and individuals. E
• Coordinate, train, and direct the work of student workers. E
• Coordinate various meetings, including room reservations, set-up, catering and media requirements and manage the institutional calendar. E
• Provide basic tech support for classroom and event technology, liaising with CLU IT services as needed. E
• Create and update lists of courses and Graduate Assistants, keep updated directories of faculty, staff, and students for internal use, monitor class rosters and provide reports to the Dean, manage book lists, Library cards and holds, and provide information for course evaluations. E
• Receive, distribute, share, and archive paperwork & student progress for the Office of Contextual Education and the Assoc. Dean’s Office. E
• Manage budgets; compile the office budget and supporting data; maintain controls on expenditure accounts. E
• Coordinate technological needs of the seminary (Cal Lutheran & outsourcing) E
• Perform other administrative duties as required to support the mission and function of the seminary.
• Input and update student information in Colleague.
• Student ID cards.
• Oversee the production and posting of internal signage (., classroom usage signs). E

E Essential Duties Knowledge Of

• Microsoft Suite, Google Suite, Adobe Creative Suite
• Basic computer applications
• Learning technology equipment
• Time management skills

Ability To

• Use basic computer applications (. Microsoft Suite, Google Suite, Adobe Creative Suite) and learn new programs as needed
• Operate office equipment including computers and supporting virtual meeting technology
• Meet deadlines by prioritizing work
• Manage multiple tasks and projects at the same time
• Interface with various constituencies including outside vendors, visitors, students, faculty, staff, and alums
• Work effectively with frequent interruptions
• Work both independently and collaboratively as needed
• Interpret and apply general administrative and university policies and procedures
• Perform administrative support and clerical duties
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports
• Communicate clearly and concisely both orally and in writing
• Prepare reports by gathering and organizing data from a variety of sources
• Provide training, guidance, and supervision of student workers
• Schedule and coordinate meetings, conferences and appointments
• Take initiative to help with the daily operations of the seminary

Minimum Qualifications Any combination equivalent to : Two years of college and 2 years administrative assistant experience. Preferred Qualifications .

• Licenses and other requirements none Physical Abilities Detect to understand appropriate written correspondence; communicate clearly to exchange information in person and on the telephone;
• operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; stationary position for extended periods of time;
• move or transport light objects up to 15 lbs; position self to store and / or retrieve files Environment Busy office environment;

subject to frequent interruption Hiring Range 27.00-29.00

Last updated : 2024-05-10