Job Description

Executive Assistant 

Scottsdale, AZ

Cadence Education is one of the premier early childhood educators in the United States, operating over 310 private preschools and elementary schools across 30 states. With over 30 years in business, we have developed an unparalleled expertise in preparing students to thrive in the next step of their childhood.

At Cadence Education, our mission is to create bright futures for children, families, employees and our communities. This mission can only be accomplished through a team of passionate childcare professionals who combine their talents to provide an unparalleled level of care and compassion for children and their families. Our research-based curriculum and home-based environments are the leading edge of early education.

Our schools are staffed with individuals who are talented, fun, and genuinely enthusiastic about child development and learning. We encourage collaboration and cherish open-communication in each school and with our corporate office. We work hard to create an outstanding work-life balance by supporting leaders and staff members every step of the way. For additional information about Cadence, please visit www.cadence-education.com.

Benefits of Working at Cadence Education:

• Competitive compensation
• 50% childcare tuition discount
• Educational and professional development
• Comprehensive benefit package for all full-time employees, including:
• Paid time off that increases with seniority
• Medical, dental, vision options available
• Additional life, disability, and retirement plans
• Tuition reimbursement
• Company-paid life insurance
• Paid holidays

#CR

Company Overview

JOB SUMMARY:

Under the direction of the Executive Leadership team, the Executive Assistant is responsible for providing varied, complex, and confidential office administrative and professional support services for the Executive team. This position ensures timely flow of information to and from the executive team; handles details of a highly confidential and critical nature; and functions efficiently and effectively in a fast-paced professional environment. The Executive Assistant manages multiple tasks and projects with competing priorities and deadlines, screens and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes. In addition, this position will be responsible for coordinating and preparing presentations, travel, meeting arrangements and correspondence.

The focus of this position centers around the careful, deliberate, imaginative, and serious undertaking of defined work. The job requires an ability to deal in a systematic and patient way with factual and technical information and processes, as well as an ability to focus directly on the knowledge base required for the task. This job requires a serious and disciplined approach and to do it well may mean doing it alone. Doing this job successfully requires focus on the immediate work to be done. A disciplined, conscientious, hands-on approach is central to this job and it requires work that is high quality and precise. Getting it ‘done right’, with no mistakes is key to the position. This job is primarily task-focused and does not rely heavily on interactive or social skills. In fact, there are few responsibilities in that area, and significant private time to think and absorb information. Due to the detailed, accuracy-focused nature of this job, the successful candidate will be subject to close scrutiny that may subject the candidate to both worry and criticism. Because this is a creative, technical position and because it requires a high level of expertise and accuracy, it provides opportunity to thoroughly plan in order to do the job right.

ESSENTIAL FUNCTIONS:

1.

Works on an independent basis, providing complex professional, comprehensive, and confidential executive administrative support while maintaining excellent standards of professionalism and confidentiality. Provides information and assistance to staff, visitors and others having business with senior administration; responds to requests for information within the span of authority with a high emphasis on customer service skills as a representative of the executive.

2.

Composes replies to correspondence on own initiative requiring a thorough knowledge of the procedures and policies. Maintains current calendar using discretion in scheduling of appointments and advises Executive team accordingly. Ensures the appropriate materials are available for meetings. Takes initiative to reschedule appointments when necessary. Screens a variety of visitors and telephone calls, and where appropriate, refers to other staff members or personnel; researches and responds to requests.

3.

Prepares arrangements for all meetings scheduled, including notifying attendees, reserving rooms, requesting refreshments and audio/visual equipment, and preparing and distributing agendas and/or supporting documentation. Takes and prepares meeting minutes as necessary.

4.

Researches, compiles, organize, and analyze company-wide information and data for special projects and various reports for the Executive team.

5.

Oversees company-wide programs/projects as assigned. Prioritizes assignments and complete duties in a timely manner, conducting follow up as necessary. Assumes responsibility for assigned projects and follows through until completion

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be interpreted as an exhaustive list of all responsibilities and duties required of employees assigned to this job.

MARGINAL/ADDITIONAL FUNCTIONS:

1.

Assists with other department functions as assigned.

JOB QUALIFICATIONS:

Knowledge, Skills, and Abilities:

· Must have ability to exercise sound judgment routinely and independently in making decisions regarding workload, where direction and/or precedents may not be available; as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations. 

· Must be in the Phoenix metropolitan area of Arizona.

· Must demonstrate a level of professionalism, maturity, and tact in handling highly sensitive and/or confidential information.

· Must possess strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization. 

· Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously with accuracy, often under strict deadlines.

· Requires strong computer literacy required including knowledge and application of Microsoft Word, Excel, PowerPoint, and Outlook.

· Must have excellent communication skills and ability to communicate with discretion, diplomacy, and tact; ability to present verbal information clearly, articulately and in a way that engages the recipient; and must be able to compose written information in a clear, well-structured, and grammatically correct manner.

· Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate in his/her relationship with external customers.

· Requires the ability to read, write and speak effectively in English.

Education or equivalency:

· Requires an associate degree in Business Administration or related field; or an equivalent combination of training and progressively responsible experience that will result in the required specialized knowledge and abilities to perform the assigned work

Experience:

· Requires five (5) years of progressively responsible executive level administrative assistant experience that demonstrates an understanding of the required knowledge, skills, and abilities.

Specialized training:

· None.

Certification/licensure:

· None.