Finance / Accounting - Assistant Manager

Overview

The Finance / Accounting - Assistant Manager at DesignGroup is instrumental in optimizing financial operations, overseeing tasks such as invoice management, account reconciliation, payroll, and financial transactions. This pivotal role requires precision, technological proficiency, and strategic foresight to maintain financial health and enhance organizational efficiency. Additionally, you will collaborate with the Finance Manager on system/process improvement projects to ensure efficiency and deliver superior customer service to internal and external customers. This is an individual contributor role with no supervisory responsibilities.

Your Essential Duties:

• Accounts Payable Management: Own and manage the end-to-end process of corporate and consultant invoices, including processing and resolving discrepancies and daily accounts payable tasks. Implement advancements in technology and process for efficiency where applicable.
• Accounts Receivable Management: Own and manage the end-to-end invoicing processes, from creation to distribution, ensuring timely and accurate issuance aligned with project contracts. Collaborate with project managers for billing verification, manage adjustments as necessary, and maintain systematic invoice records.
• Financial Reporting: Manage the compilation and analysis of financial data to support the creation of comprehensive financial statements. Collaborate with various departments to gather accurate financial information, ensuring all transactions are correctly reflected in the general ledger, and assist in the preparation of balance sheets, income statements, and cash flow statements.
• Establish and Monitor Financial Systems: Accurately record, file, and report financial transactions, maintain the general ledger and perform account reconciliations to ensure data integrity.
• Payroll Management: Own and manage the end to end payroll processing, ensuring pay is processed on time and in compliance with laws and tax regulations. Act as the primary liaison for the payroll system and its integration with other relevant systems.
• Audit Preparation and Documentation: Maintain accurate accounting documents and records to support audit preparations and ensure organizational readiness for external reviews.
• Operational Excellence and Data Management: Uphold organizational efficiency in financial operations, enter and manage key financial data daily to support strategic decision making.
• Compliance Monitoring: Regularly review accounting information for accuracy and compliance, proactively identify and resolve and report any discrepancies.
• Expense Reports and Credit Card Reconciliation: Oversee expense report submissions and conduct credit card reconciliations to maintain accurate financial records and support cash management.
• Daily cash reconciliation: Ensure cash transactions are accurately recorded and reconciled daily. Verify cash inflow and outflow, compare internal financial records against bank statements and promptly address discrepancies.
• Support new project setup: Facilitate the financial aspects of new projects in systems like Unanet and Excel, ensuring actuate tracking and budget management from the start.
• Other projects/ duties as assigned.

Qualifications

• An associate degree in finance, accounting, or equivalent experience.
• Additional certifications or registrations are a plus.
• 4-6 years of experience in a similar role, with a comprehensive understanding of payroll, accounts payable, accounts receivable, and general ledger management.
• A solid grasp of financial regulations, including Generally Accepted Accounting Principles (GAAP).
• Knowledge of basic bookkeeping, financial transactions, expense reports, and bank reconciliation.
• The ability to manage multiple priorities, meet deadlines, and maintain a positive attitude.
• A demonstrated commitment to continuing education and professional development.
• Expertise in the use of Paycom or a similar Human Resources system is highly desirable, demonstrating a proficiency in managing payroll and related HR processes efficiently.
• Strong proficiency in financial software (e.g., Excel, Unanet) and an interest in leveraging new technologies to enhance financial efficiency.
• Exceptional customer service, analytical, organizational, and communication skills.