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This recruitment is for level I and level II.
Note: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience (full-time equivalent) may be evaluated. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question.
FLSA: Non-Exempt
DEFINITION
Under immediate or general supervision, performs a variety of legal administrative and office support duties requiring knowledge of assigned department, legal processes and procedures, and operational details; composes and prepares various legal correspondence, case files and supporting documentation, and reports; provides information to the public and staff; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate (Legal Secretary I) to general (Legal Secretary II) supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
Legal Secretary I: This is the entry-level classification in the legal secretary series. Initially under close supervision, incumbents learn County procedures and perform routine legal secretarial and administrative support work. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Legal Secretary II: This is fully qualified journey-level classification in the legal secretary series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Legal Secretary in that the latter is an advanced journey-level responsible for performing more complex work assigned.
Positions in the Legal Secretary class series are flexibly staffed; positions at the II-level may be filled by advancement from the I-level; progression to the II-level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the II-level.
EXAMPLES OF TYPICAL JOB FUNCTIONS
Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Some duties, knowledge, skills, and abilities may be performed in a learning capacity for entry-level (I Level) positions.
Some duties, knowledge, skills, and abilities may be performed in a learning capacity for entry-level (I-level) positions.
Knowledge of:
Ability To:
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to completion of the twelfth (12th) grade; and
Legal Secretary I: Two (2) years of general secretarial or clerical/office assistant experience or experience at a level equivalent to County’s class of Legal Office Assistant II.
Legal Secretary II: Two (2) years of increasingly responsible experience performing legal administrative or secretarial duties or experience at a level equivalent to County’s class of Legal Secretary I.
Certifications and Licenses:
PHYSICAL DEMANDS
WORKING CONDITIONS
EQUIPMENT AND TOOLS UTILIZED
Disaster Service Worker
All Butte County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.
Full Time
$70k-90k (estimate)
05/24/2024
06/11/2024