Job description

• This position provides direct administrative support to the Marketing & Communications leadership team and department team members, and reports to the Operations, Projects & Events Administrative Manager.
• Make travel arrangements and reservations.
• Facilitate timely reimbursements for business-related expenses.
• Set-up and support meetings; keep minutes as necessary.
• Greet external visitors.
• Order catering for meetings.
• Make conference room reservations.
• Coordinate office moves for new and current team members.
• Manage office supplies, assist with branded merchandise orders, and facilitate recognition program orders.
• Provide support to operational activities, day-to-day needs, and special events as an integral part of the team.
• File and retrieve records, folders, and other materials. Assist in organizing materials and backups.
• Calendar scheduling for Marketing & Communications leadership, as needed.
• Interact appropriately with Marketing & Communications staff and others throughout the company to maintain a positive, productive, inclusive, and collaborative work environment.
• Establish and maintain effective working relationships with people at all levels, from support staff to executives, and be willing to contribute whenever needed in a collaborative manner.
• Work with sensitive and highly confidential information and maintain proper confidentiality.
• Represent organizational unit in understanding and working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• Perform other duties as necessary.

Working Conditions

• Work is performed in an office environment.

Required Education, Experience, & Skills

• High School diploma or equivalent plus 4 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Must have advanced computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
• Ability to work with considerable independence and as part of the team.
• Must have ability to work under pressure and handle multiple assignments concurrently.
• Demonstrated decision making based on knowledge of organization policies and procedures.