Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. 

We are currently searching for a Practice Assistant in our Harrisburg office to assist several attorneys across multiple practice groups, including data entry project work. If you are looking for rewarding career in a business-casual team environment with a well-established firm, apply today!

This position must be performed on-site, five days per week.

Essential Duties and Responsibilities:

• Data entry project work.
• Create, proofread and format correspondence, memoranda, agreements, transactional documents, and other legal forms under time sensitive deadlines.
• Create, proofread and format pleadings, discovery, and other labor and employment or litigation documents. Ability to file in federal and state courts and administrative agencies as needed per area of law.
• Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Coordinate travel arrangements through corporate travel companion, TripActions.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review through 3E.
• Work individually and in collaboration with other practice assistants in your support team to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
• Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.

Required Education/Experience:

• Must have a minimum of 1-3 years of law firm administrative experience.
• High school diploma or equivalent required. Bachelor's degree preferred.
• Excellent oral, written and interpersonal skills.
• Strong attention to detail, initiative, and follow-through.
• Must have a positive-can do, team oriented attitude.
• Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, and other computer and document management systems.

Why should you work at Buchanan?

Our Firm offers outstanding benefits that include:

• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Free use of building gym
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.