Litigation Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. 

We are currently searching for a Practice Assistant for our Philadelphia, PA office to support attorneys in our Litigation, Labor & Employment, and Real Estate sections.

Our Firm is currently operating on a hybrid work schedule. Employees work from the office three days per week and remotely from home for two.

Essential Duties and Responsibilities:

• Create, proofread and format correspondence, memoranda, agreements, transactional documents, and other legal forms under time sensitive deadlines.
• Create, proofread and format pleadings, discovery, and other labor and employment or litigation documents.
• Ability to file in federal and state courts and administrative agencies as needed per area of law.
• Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Coordinate travel arrangements through corporate travel companion, Navan.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review through 3E.
• Work individually and in collaboration with other practice assistants in your support team to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
• Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.
• Other duties as assigned.

Required Education/Experience:

• A minimum of five years of law firm experience in a Litigation group.
• High school diploma required, Bachelor’s degree preferred.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Ability to organize and prioritize workload and to work in a fast-paced environment.
• Proficiency with MS Word, Outlook, Excel, and other computer and word processing systems.
• Must possess knowledge and understanding of litigation.
• Must possess knowledge of or experience with electronic court filing.
• Knowledge of practice-specific rules, laws, court forms and filing procedures, a plus.
• Prior use of a document management system (NetDocs) a plus.
• Ability to professionally interact with clients, staff, and other professionals.
• Proven work ethic.
• Ability to work overtime, as needed.

Buchanan Ingersoll and Rooney offers outstanding benefits that include:

• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program
• Generous Paid Time Off
• Paid Holidays including a floating holiday
• WorkWell wellness program – free use of Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning

We are an Equal Opportunity Employer.