1 PT Administrative Assistant - West End (Columbia) Job in Columbia, TN

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PT Administrative Assistant - West End (Columbia)

Brentwood Baptist Church

Columbia, TN | Full Time

$36k-45k (estimate)

0 Months Ago

PT Administrative Assistant - West End (Columbia)

$36k-45k (estimate)

Full Time | Religious Organizations 0 Months Ago

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Brentwood Baptist Church is Hiring a PT Administrative Assistant - West End (Columbia) Near Columbia, TN

The part-time Administrative Assistant for The Church at West End (Columbia) is responsible to the church, under the direction of the Campus and Teaching Pastor for providing professional administrative support for the campus staff and serving as receptionist and administrative manager of the church office. This person will also work closely with the Brentwood Baptist Church (Central Support) Business Office with maintaining general financial records and reconcile credit card month end statements.

PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following:

Serve as the church receptionist by greeting any visitors and answering the telephone and door.

Participate in weekly staff meetings including working with the Campus & Teaching Pastor to prepare an agenda and any administrative support needed for the meeting.
Develop and maintain a high functioning use and understanding of the numerous organizational systems BrentwooBaptist Church utilizes.
Assist in maintaining accurate church records, including attendance, membership, baptismal, marriage, newsletter, special mailing lists, etc.
Provide reports and information as needed to the appropriate Central Support department including entry into Ministry Platform (church membership database) or Martus (church financial software).
Coordinate with the Communications Department to determine marketing and promotional priorities for the campus and collaborate in shaping the weekly email newsletter (E-Connect or Pastor’s Email).
Coordinate with the Facilities Department in the scheduling of meeting space, classrooms, outside events or other general maintenance of the facility (eSpace).
Travel to the Brentwood campus as needed for delivery/retrieval of time sensitive documents, campus mail, print projects, etc. (Mileage reimbursement provided).
Maintain a campus master calendar of events.

OTHER RESPONSIBILITIES may include but are not limited to the following:

Provide general administrative support primarily to the Campus & Teaching Pastor and, when available, to the other campus staff.
For each ministerial staff member, maintain records and receipts for credit card transactions, reconcile monthly credit card statements and code each transaction to the appropriate budget.
Monitor and maintain general office supplies for the church.
In accordance with the church facility use policy, coordinate details with any outside groups who use the facility for an event.
Coordinate any details related to congregational care with the Campus Teaching Pastor, Groups Care Minister, Congregational Care Coordinator, and other lay leadership such as Deacons or Nurture Team.
Maintain an office atmosphere that is representative of 1 Cor. 14:40 (“everything must be done decently and in order”).
If available and conducive with your schedule that week, prioritize attendance to all-staff Quarterly Staff Meetings.
Other duties as assigned by the Campus & Teaching Pastor.

COMPETENCIES AND TRAITS:

In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.

Individual Contribution

Manages details, tasks and projects efficiently without frequent reminders
Maximizes time effectively by focusing on “must do” priorities when necessary
Anticipates/avoids problems or formulates creative solutions
Makes timely decisions that produce quality outcomes
Adheres to commitments, schedules and deadlines
Demonstrates a comprehensive knowledge of issues and topics pertaining to the area of his/her job specialty (for Professional Staff positions only)

Team Contribution

Demonstrates flexibility, adapts well to changing priorities or situations
Self-directed and proactive, level of supervision required is appropriate
Is willing to take on additional responsibilities, helps with a “can-do” attitude
Collaborates well with others to accomplish group tasks
Uses written and verbal communication in a way that accomplishes intended results

Self-Development

Prioritizes and accomplishes self-development goals
Demonstrates an ongoing commitment to obtaining the KASH (knowledge, attitude, skill and habits) necessary to be successful in this role
Teachable spirit with a desire to learn and grow
Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth.

QUALIFICATIONS:

Detail oriented with strong gifts in administration.
Proactive attitude and temperament.
Excellent relational skills.

Have strong written & verbal communication skills.
Strong work ethic with can-do attitude.
Must meet BBC benchmark for computer competency.
Personal flexibility and willingness to accept change, including working within a unique multi-campus church dynamic.
Exceptional organizational and project management skills with consistent and extraordinary attention to details.
Knowledge and experience with technology-based tools including web, social media, and publishing (Microsoft Office).
The ability to learn new digital systems, such as Ministry Platform (church membership database), Martus (budgeting) and eSpace (scheduling/facility use).
A track record of dependability and trustworthiness regarding handling finances.

EDUCATION & EXPERIENCE:

Minimum of a Bachelor’s degree is preferred.
Minimum of 2 years of experience working in the local church or Christian ministry context is preferred.

All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist “DNA” while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.