Clubs/X-Track School Sites (Location may change due to business needs)

DEPARTMENT/PROJECT OVERVIEW

The Boys & Girls Clubs of Greater San Diego (BGCGSD or Clubs) CHANGES LIVES through quality programs and guidance in a safe, affordable, and fun environment. BGCGSD’s mission is to inspire and enable youth to achieve academic success, build good character and responsible citizenship, and make healthy lifestyle choices. We have been providing a safe, fun, and positive environment at our sites with trained and dedicated professional staff for over 80 years. Members are involved in age-appropriate activities based upon our three priority outcomes of Academic Success, Character Development, and Healthy Lifestyles.

POSITION OVERVIEW

Under the direction of the Controller, incumbent will be tasked with maintaining the Financial Department Accounts Receivable system. Tasks include, but are not limited to, billing, generating invoices and account statements, perform account reconciliations, maintaining accounts receivable and payable files and records, produce monthly financial and management reports, investigate and resolve any irregularities or inquiries, and assist in general financial management and analysis.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Function Name/Tasks

1. SAFETY & WELLNESS

1. Ensure all current safety protocols are being adhered to and documented.

2. ACCOUNTS RECEIVABLE

1. Full-cycle accounts receivable process.
2. Review the general ledger for proper recognition of revenue, expenses, and journal entries.
3. Performing day to day financial transactions to include verifying, classifying, computing, posting, and recording accounts receivable data.
4. Reconciles processed work by verifying entries and comparing system reports to balances. (Grants, 401K Payroll Accruals and Pledges)
5. Post transactions to journals, ledgers, and other records.
6. Reconcile accounts payable transactions; prepare analysis of accounts.
7. Prepare customer statements, bills, and invoices, and reconcile expenses to the general ledger.
8. Facilitate payment of invoices due by sending bill reminders and contacting clients.
9. Deposit all administrative checks, via remote deposit scanner. Enter all cash receipts into accounting software (MIP) on a daily basis.
10. Calculate and post receipts to appropriate general ledger accounts and verify details of transaction, such as funds received and total account balance.
11. Compile and sort documents, prepare and post invoices, and credit and debit memos.
12. Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
13. Work with collections personnel to verify status of delinquent accounts and solicit payments on overdue accounts.
14. Generate financial statements and reports detailing accounts receivable status.
15. Maintains financial historical records by filing accounting documents.
16. Provide backup support to other groups in the accounting department, type periodic reports, and perform other general administrative duties.
17. Monitor and track daily cash.
18. Other duties as assigned by the Controller and Leadership.

3. ACCOUNTS PAYABLE

1. Process accounts and incoming payments in compliance with financial policies and procedures.
2. Reconciles processed work by verifying entries and comparing system reports to balances.
3. Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
4. Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
5. Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
6. Review and verify invoices and check requests from multiple cost centers.
7. Post transactions to journals, ledgers, and other records.
8. Reconcile accounts payable transactions; prepare analysis of accounts.
9. Verify and audit required approvals and correct account and project coding on all invoices.
10. Maintain vendor database and vendor files.
11. Obtain and submit appropriate documentation for new and current vendors.
12. Updates job knowledge by participating in educational opportunities.
13. Mail distribution.
14. Other duties as assigned by the Controller and Leadership.

QUALIFICATIONS

1. BS degree in Finance, Accounting, or Business Administration; or equivalent combination of knowledge and experience.
2. One to three years of general accounting experience; solid understanding of basic accounting fundamentals, fair credit practices and collection regulations. (Accounts Payable and receivable)
3. Hands-on experience in operating spreadsheets and accounting software; knowledge of MIP Fund accounting a plus.
4. Proven ability to calculate post and manage accounting figures and financial records with a high degree of accuracy.
5. Developed work ethic to be responsible, accountable; independently follow up, complete tasks, anticipate needs, and meet deadlines in a professional manner with accuracy and on schedule.
6. Excellent interpersonal skills and proven ability to effectively communicate in a professional manner. Verified oral and written command of the English language.
7. Computer proficiency, relevant software applications experience to include database management, scheduling, calendaring, and word processing.
8. Possess a strong mathematical background with a keen eye for detail.
9. Strong organizational skills with the ability to work independently, prioritize tasks, organize time efficiently, judge information, and meet deadlines; initiate and track routine independent short- and long-range projects to completion.

Special Conditions of Employment:

• Successful completion of pre-employment background check and drug screening.
• Valid Driver’s license and verification of insurance.
• Occasional weekends and evenings in support of fundraising events, committee meetings, trainings, and activities.
• CPR & First Aid Certification.
• Comply with COVID protocols.

BENEFITS WE OFFER

• Medical, dental, vision, vacation, and sick leave
• Discounted membership
• 401(k) savings and investment plan with employer match
• Professional Development

The information presented is intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

DISCRIMINATION STATEMENT

The BGCGSD prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCGSD is an equal-opportunity employer.