Description:

The Human Resources Assistant will provide administrative and clerical support to the HR Department and employees regarding human resources-related activities, policies, processes, and procedures.

Working Conditions:

Working conditions are of a professional office environment. Administrative personnel may require the use of personal protective equipment (PPE) to include but is not limited to; eye safety glasses, hearing protection, work boots, and hard hats.

1. Qualifications:

• High School diploma and 1-3 years relevant experience.
• Must be fluent in the Turkish language.
• Proficient MS computer skills (Excel, Word, PowerPoint, and Outlook).
• Experience working in HRIS and ATS environments; UKG/Ultipro is a plus.
• Effective communication skills with individuals at all levels of the organization.
• Strong attention to detail.
• Ability to multi-task and prioritize.
• Positive and accommodating demeanor.
• Demonstrate sensitivity to and respect for the cultural diversity of others.
• Maintain confidentiality of all Human Resource records and information.
• Employees may be required to work overtime on occasion.
• Versatility, flexibility, and willingness to learn.

2. Responsibilities:

• Help with administrative tasks to support HR/Talent and other administrative departments as needed.
• Assist in job postings on various platforms and websites.
• Assist with scheduling interviews and communicating with candidates as needed.
• Maintain and update employee records, including personal information and employment history as needed.
• Ensure compliance with data protection regulations and confidentiality policies.
• Assist in organizing and archiving HR documents and files.
• Coordinate employee communications regarding HR-related matters.
• Assist in organizing HR-related events or training sessions.
• Assist with organizing company and office functions.
• Provide support during the open enrollment period and audits.

3. Activities:

• Administer and manage the VISA process with third-party legal companies and HR management.
• Be the liaison between HR and employees who need translation assistance from Turkish to English and vice versa.
• Provide onboarding support regarding Turkish translations as needed and coordinate with third parties regarding Turkish employee transfers
• Provide general administrative support to the HR team, including answering phones, scheduling meetings, and handling correspondence.
• Perform customer service functions to support all internal and external HR-related inquiries or requests.
• Participate in special projects and initiatives and provide general support to the Human Resources department.
• Other duties as assigned.