13 Special Events Manager Jobs in Louisville, KY
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Great Day Improvements: A Family of Brands
Louisville, KY | Full Time
$53k-68k (estimate)
2 Months Ago
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Product Connections (Lawrence Merchandising)
Louisville, KY | Full Time
$43k-64k (estimate)
6 Months Ago
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Professional Sporting events - InProduction
Louisville, KY | Full Time
$30k-40k (estimate)
2 Months Ago
Special Events Manager
$82k-105k (estimate)
Full Time
2 Weeks Ago
Big Brothers Big Sisters of Kentuckiana is Hiring a Special Events Manager Near Louisville, KY
Are you a passionate person who's driven to take initiative and reach goals? Do you long to be a part of a team that values intelligence, accountability, and individual strengths in a culture and environment that feels like family?
Join our forward-thinking diverse, and inclusive team of caring professionals focused on one common goal: creating and supporting unique one-to-one friendships between our Bigs and Littles that empower youth to reach their full potential.
TITLE: Special Events ManagerDEPARTMENT: Fund Development
HOURS: 40 Hours per week, Exempt
TRAVEL REQUIREMENTS: 25%
SALARY RANGE: $48,000 - $52,000
REPORTS TO: Chief Development Officer
CENTRAL OFFICE: 1519 Gardiner Lane, Louisville KY 40218
ADDITIONAL OFFICE: Goodwill Opportunity Campus
Position Summary
Big Brothers Big Sisters of Kentuckiana seeks a motivated, detailed-driven, determined, and energetic Manager of Special Events who excels at relationship building, juggling multiple projects, cultivation and partnership development, calendar/timeline creation, and effective-efficient communication.
A successful Special Events Manager will: provide strategic direction, leadership, coordination, and oversight for; external fundraising events, third party events, and internal organizational events and training sessions. They will also support the community relations team as needed. Prior experience with fundraising events and corporate events experience is required.
Essential Duties and Responsibilities
- Provide leadership and manage all planning and logistics of our fundraising events for Big Brothers Big Sisters: Links for Littles Louisville, two additional area fundraisers, online auctions, etc. The primary objective is to increase the net, attendee engagement and event attendance.
- Assist with the engagement and planning of the new giving circle, Circle ’67, meeting prep, perks, induction, etc.
- Assist with planning Board meetings, Board events, Agency-wide events, and Advisory Council events as needed.
- Plan and execute the Big Event and the Graduation Event every year -work with the Community Relations team and Programs team to carry out the events.
- Manage a detailed event plan for all special events and fundraising events listed above, that will contain, but not limited to: event timelines, event budget, volunteer/staff recruitment, volunteer training, prize/auction solicitation, vendor relations/cooperation, online platform, all internal and external communication, committee supervision/support, company coordinator vendor relations, support, post-event acknowledgments, financial closing/wrap up, and event reporting throughout.
- Keep track and provide reports of individuals and sponsors attending all events; work closely with the Development team for cultivation and assist with donor engagement as requested by team members.
- Track and manage in-kind donations associated with the above.
- Identify individuals via events and relationships to be cultivated as donors, supporters, volunteers, and partners with members of the Development team as needed.
- In conjunction with the Program Team, help coordinate and execute events highlighting guardian and youth voice and help coordinate and execute grant deliverables, and other internal activities as needed.
- With the Marketing/Communications Manager, assist with the marketing / communications efforts for all events which includes (but not limited to); graphics, hand outs, social media, traditional media, swag bags and logo wear, toolkits for volunteer engagement, signage, and media relationships and opportunities, etc.
- Collaborate with and support the Community Relations Team to explore new recruitment event opportunities not necessarily related to fundraising.
- Oversee the event revenue goals and operational budgets of events listed above. Accountable for net budget goals of assigned events.
- Articulate and manage the Big Brothers Big Sisters mission in all fundraising activities to include key messaging and branding before, during and after events, driving more individuals to support the agency long-term. Incorporate mission moments to create deeper engagement at committee meetings and events.
- Create and execute follow-up, close-out, and stewardship strategy after each event. Including the sharing of donor data between Onecause, and SalesForce. The goal is to have the event closed out and reconciled with our system and our CFO 30 days after an event.
- Manage the internal and external activities Calendar, including management and tracking of internal Agency Form collection. Work with internal team members, including the Programs team, to help create a calendar of events for the organization. Then continue to maintain internal events calendar and share needed information with the Marketing Communication Manager for the external calendar.
- Assist the Marketing/Communications Manager in their efforts to integrate digital and social media marketing to drive participation and engagement in agency events. Assist the teams with efficient and effective event strategies and protocols.
- Work collaboratively within a team environment and communicate all activities and updates.
- Assist with creating an Influencer Marketing/Brand Ambassador program meant to raise awareness, engage new and existing partners, and promote the mission of Big Brothers Big Sisters.
- Assist with the plan and need for all swag/handout items for all BBBSKY events. Inventory our swag /branded items and do re-ordering when needed.
- Pick up and drop off items to donors and supporters as needed (auction items, etc.)
- Asist in creating a BBBSKY match card that includes discounts and offers to local restaurants and events venues, for the purpose of sharing with our matches.
- Other duties as assigned.
Skills and Knowledge
- Ability to develop and execute a fundraising event plan which includes progress benchmarks, volunteer/staff/community engagement, communication strategy and post-event analysis.
- Evidenced ability to solicit and secure items/gifts/sponsorships.
- Ability to focus on details working under pressure and meeting tight deadlines.
- Ability to juggle multiple projects and deadlines, use time effectively, and remain calm and focused.
- Ability to be a “self-starter” who can be proactive and comfortable operating independently and as a part of a team.
- Demonstrate the drive to constantly improve event net.
- Proficiency in OneCause or similar event software
- CRM software, such as Salesforce or Raisers Edge is a plus.
- Proficiency in Microsoft Office 365; including Word, Outlook, PowerPoint and Excel.
- Proficiency in social media platforms: Facebook, Twitter, YouTube, LinkedIn
- Excellent written communication skills reflecting solid customer service both in-person, via phone, written, and electronically.
- Evidenced leadership with integrity and a positive attitude.
- Ability to effectively collaborate with staff, volunteers and donors; soliciting feedback, clarifying roles and making communication a priority.
- Ability to create and provide leadership support, engaging a committee of volunteers driving toward measurable results.
- An articulated belief in the mission of Big Brothers Big Sisters.
Education and Related Experience
Bachelor’s degree in event management, marketing, sales or related field, preferred. plus a minimum of four years of successful experience in fundraising events and/or corporate event planning. Professional office experience a plus.
Work Environment and Physical Requirements
This is a routine office environment. Work hours are varied and can include evenings and weekends to meet customer needs. Travel required to local communities, event locations and businesses. A vehicle, valid driver’s license, and minimum state required automobile insurance are required in this position. This position is an in-person, in office position.
Equal Employment Opportunity
BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental disability.
Americans with Disabilities Act
Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine
Bachelor’s degree in event management, marketing, sales or related field, preferred. plus a minimum of four years of successful experience in fundraising events and/or corporate event planning. Professional office experience a plus.
Work Environment and Physical Requirements
This is a routine office environment. Work hours are varied and can include evenings and weekends to meet customer needs. Travel required to local communities, event locations and businesses. A vehicle, valid driver’s license, and minimum state required automobile insurance are required in this position. This position is an in-person, in office position.
Equal Employment Opportunity
BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental disability.
Americans with Disabilities Act
Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine
reasonable accommodation on a case-by-case basis in accordance with applicable law.
Tangible Perks of the job:
- Health Insurance
- Dental Insurance
- Vision Insurance
- HRA Health Reimbursement Account
- Paid Time Off (PTO & Personal)
- Voluntary Life Insurance
- 401K Retirement Plan (with match after 1 year employment)
- Smart Casual Dress (no suits needed)
Intangible Perks of the Job:
- Results-oriented work environment (success is measured via individual-goal based work)
- Hybrid work model (flexibility in working from home and in office)
- Meaningful work
- Being valued as a person, not only for your output
- Investment in your personal growth
Job Summary
JOB TYPE
Full Time
SALARY
$82k-105k (estimate)
POST DATE
04/23/2024
EXPIRATION DATE
06/22/2024
WEBSITE
bbbsky.org
HEADQUARTERS
Louisville, TN
SIZE
25 - 50
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The job skills required for Special Events Manager include Customer Service, Leadership, Planning, Coordination, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be a Special Events Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Special Events Manager. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Special Events Manager positions, which can be used as a reference in future career path planning. As a Special Events Manager, it can be promoted into senior positions as a Meeting/Event Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Special Events Manager. You can explore the career advancement for a Special Events Manager below and select your interested title to get hiring information.
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