Wilkinson Development is a private, family-owned business. This company consists of hotels, convenience stores, truck stops, and commercial real estate. Wilkinson’s achievements are built on expertise in development and operations with a vast knowledge of the market in which it operates. Wilkinson Development is family orientated company with a team approach to accomplishing goals and reaching success. Wilkinson’s has a people first approach when it comes to their employees and believes in promoting within.

Executive Assistant Job Responsibilities:

• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Prepares reports by collecting and analyzing information.
• Represents the executive by attending meetings in the executive’s absence and speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.
• Updates vendor websites for monthly pricing to secure funding.
• Recaps all vendor rebate dollars via their websites monthly for profit and loss integrity.
• Executes weekly vendor price changes as received via back office.
• Updates approved check writing data base weekly, growing customer loyalty.
• Executes invoice payments for skill machine program weekly via QuickBooks.
• Provides updates to the leadership team on cash long and shorts weekly via weekly communications.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Contributes to team effort by accomplishing interdepartmental goals.

Normal work hours will be Monday through Friday, 8 am – 5 pm. Candidate needs to be flexible for occasional before and after-hours meetings. Candidate must be willing to travel occasionally to company’s locations for stretch assignments. Company offers health, vision, and dental programs. 401k is offered with a company match after a waiting period.

Executive Assistant Skills and Qualifications:

• Written and verbal communication skills
• Reporting skills
• Supply management
• Scheduling
• Computer software skills including Microsoft Office and Excel
• Organization skills
• Time management skills
• Presentation skills
• Travel logistics

Preferred Experience:

• Three to five years of administrative experience
• Three to five years of executive assistant experience
• Experience managing multiple calendars.
• Experience booking travel.