About BTA:

Behavior Treatment Analysis (BTA) is an Applied Behavior Analysis (ABA) agency dedicated to improving the lives of individuals with autism and related disorders. We are seeking a detail-oriented and organized Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing support in our Intake, Scheduling, and Billing Department as needed.

Schedule: Full Time, Monday-Friday 8:30am-5:00pm

Rate: $22-23 per hour

Essential Duties and Responsibilities:

Assisting in

Scheduling:

• Answer phone calls, text, and email
• Plan the schedules for the new and current therapists
• manage cancellations and/or time changes
• schedule shadow sessions &coordinate make up sessions.
• Perform other duties as assigned

Intake:

• Coordinate intake interviews
• create client profiles in Central Reach (CR)
• complete intake interviews
• Perform other duties as assigned

Billing:

Support Assistant Finance Manager in:

• Prepare and update daily billing reports and apply payments recieved on Central Reach
• Verify with the Intake Department the client insurance eligibility and benefits
• Coordinate with clinicians and administrative staff to ensure that all services rendered are appropriately billed
• Track and follow up on unpaid claims and denied claims
• Identify and resolve billing discrepancies
• Perform other duties as assigned

Qualifications/ Requirements:

• Bachelor's degree in business administration, healthcare administration, or related field preferred
• Spanish and English Required
• Minimum of 2 years of experience in Administration
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office, particularly Excel

Physical Requirements:

• Ability to sit for extended periods of time
• Ability to view a computer screen for extended periods of time
• Ability to lift and carry up to 25 lbs

Other Knowledge, Skills and Abilities

• Team Leadership
• Excellent written/oral communication
• Relationship development
• Solution-oriented problem solving
• Excellent organization and planning
• Systems management
• Exceptional project and personnel management skills.
• Excellent ability to multitask and prioritize in a busy, fast-growth environment.
• Proficiency in MS Word, Excel and PowerPoint is essential.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Additional Information

BTA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age or covered veteran status.