Description

About Beckhoff

At Beckhoff, automation is our calling. We empower engineers to differentiate and succeed as industry leaders to harness new technologies, embrace open standards and solve the world’s most complex problems. Founded and led by engineers, we organically create advanced controls, communication, IoT, and motion technologies that become unique tools for your one-of-a-kind challenges in an age of digital transformation. As a global partner with U.S. headquarters in Minneapolis, we remain committed to sustainability, inclusivity, and support for the people behind the automation. So, whether you’re powering the EV revolution, dazzling on Broadway, launching satellites, or harnessing the wind you can reach new heights for your business, industry, and humankind.

Job Description Summary

We are seeking a versatile administrative professional to join our team. This role is pivotal in maintaining the smooth operation of our office, serving as the VP of first impressions, anchor for internal and external interactions, including front desk coverage, general reception duties, and multi-department administrative support. An ideal candidate will be capable of seamlessly transitioning between handling routine tasks and managing projects with minimal supervision. If you excel in both quiet and bustling environments, possess exceptional organizational abilities, and thrive on being the go-to person for all matters, then we invite you to apply for this exciting opportunity.

Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Front Office and Reception Management
• Mail Handling and Coordination
• Supporting General Office Maintenance
• Overseeing Office Supplies Inventory
• Data Entry and Database Upkeep - Various Departments
• Facilitating Interdepartmental Communication
• Managing Multiple Email Accounts Effectively
• Maintaining Internal Files and Databases
• Performing Technical Administrative Tasks
• Collaborative Support for Administration Department

Competencies

• Autonomous Work Ethic
• Collaborative Team Player
• Effective Communication Skills
• Strong Computer Proficiency
• Masterful Time Management
• Analytical Problem-Solving
• Personal Integrity and Credibility

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee may be required to sit for long periods of time, balance, stoop, kneel, and/or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.

Position Type/Expected Hours of Work

This is a full-time position, working 40 hours Monday through Friday. Not a remote position.

Travel

Minimal to no travel required.

Benefits

• Competitive salaries and comprehensive benefits including medical/dental insurance, vision insurance, basic life and AD&D insurance, short- and long-term disability, 401k with a generous company match, paid time off and holiday pay.
• An open, family-oriented corporate culture.
• Opportunities for continuing education and professional development.

Please note - this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

Required Education and Experience

• Minimum of 3 years of administrative experience in an office environment.
• High school diploma or equivalent qualification.
• Proficiency in using internet-based phone/communication systems.
• Exceptional communication skills, demonstrating professionalism both verbally and in writing.
• Strong attention to detail and organizational abilities.
• Proficiency in Microsoft Office suite, including Outlook, Word, and Excel.

Preferred Education and Experience

• Prior experience with CRM platforms, particularly Microsoft Dynamics.
• Familiarity with Microsoft Teams collaboration software.
• Associate degree or equivalent education.