Job Purpose:

We are seeking a detail-oriented and organized Administrative Assistant. This role will be responsible for overseeing the daily operations of our office and ensuring smooth and efficient workflow. The ideal candidate will have excellent organizational and communication skills, as well as the ability to multitask and prioritize responsibilities.

Duties and Responsibilities:

• Maintain accurate and up-to-date employee records and HR documentation.
• Coordinate the site’s training and initiatives.
• Handle office accounting tasks, such as vendor invoices and expense tracking
• Point of contact for various operational programs such as fuel cards, toll tags, vehicle registrations, etc.
• Point of contact with IT Management partner for computer and phone issue coordination and resolution
• Manage office supplies inventory and procurement.
• Coordinate meetings and appointments for the office staff.

· Assist with event planning and coordination

· Oversee office maintenance and ensure a clean and organized work environment

• Expense report and credit card management including auditing and reconciliation.
• Oversees general office maintenance, repairs, and upkeep
• Provide administrative support to various departments as needed.

Other Duties:

This job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

Education and Required Experiences:

• Min 3 years proven experience in administration, human resources, and basic accounting.
• Proficiency in Microsoft products and Excel.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional organizational and time management abilities.
• Detail-oriented with a high level of accuracy.

Physical Requirements:

· Ability to sit for extended periods and perform computer-based tasks.

· Manual dexterity to operate a computer keyboard and other office equipment.

· Occasional lifting of up to 10 pounds may be required for file storage and retrieval.

· Maintain a clear drug and alcohol screening protocol.

Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

An Equal Opportunity Employer We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.