BASIC FUNCTION & RESPONSIBILITY: Perform various clerical duties that require good judgment in exercising these procedures: works carefully and tactfully with teachers, students, parents, and the general public; and assists the assistant principals in compiling reports.

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Records, Reports, and Correspondence:

• Types letters, memoranda, and forms as needed by the administrators.
• Assist the assistant principals in maintaining records of various types.
• Keep detailed discipline records including paperwork for disciplinary actions such as DAEP placements and expulsions.
• Assistant with organization of substitutes on a daily basis.

• Reception and Phones:

• Assist in answering telephone calls.
• Acts as a receptionist and receives visitors to the assistant principal’s office.
• Receives and forwards telephone calls to the assistant principal’s office.
• Sets up appointments with parents for assistant principals.

• Other:

• Ability to coordinate, communicate and work with all teachers.
• Remain flexible to change, student enrollment, and personalities on a daily basis.
• Maintain confidentiality.
• Maintain assistant principal office in a professional manner. 

EXPERIENCE: At least three years’ experience in office personnel and/or the school setting.

SUPERVISION EXERCISED: None

KNOWLEDGE, SKILLS & ABILITIES:

• Works cooperatively with students, teachers, parents, and the general public
• Proficient word processing and file maintenance skills
• Communicates effectively in oral and written form
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Ability to present one’s self in a professional yet disciplinarian manner

ENTRY QUALIFICATIONS: High school diploma or GED

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress