Regular Schedule: 34 hours per week

A Non-Merit vacancy exists in the Office of Budget and Finance, Fiscal Operations Division.

Non-merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined above.
All interested candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
YouMUST attach your transcript(s)/degree(s) and/or license(s)/certification(s) to your application. Unofficial copies are acceptable.Failure to submit proof of License(s), Certification(s) and Education will result in your application not being considered. Proof of license(s), certification(s), and/or education must be submitted with each application.

Under direction, performs responsible administrative and secretarial duties for the Deputy Director of Office of Business and Finance managing Fiscal Operations Units; assigns, coordinates, and reviews the work of other clerical or secretarial personnel; and does related work as required.

 

• Serves as an administrative aide to the Deputy Director for the Office of Business and Finance, to include but not limited to calendar and appointment scheduling, and scheduling of the OBF Conference Rooms. 
• Establishes and maintains various complex and confidential files and records, including Budget, Tax, Legal, correspondences of the Deputy Director. 
• Edits correspondence, reports, policy statements, and information releases. 
• Prepares materials for meetings, takes verbatim notes, prepares minutes, and follows up to see that decisions reached are transmitted to the appropriate persons. 
• Receives and classifies in-coming mail, reports, and memoranda, with appropriate back-up correspondence, for review by the Deputy Director and distribution to the appropriate persons or units. 
• Assists the Reception staff with staffing the lobby and Deputies phone. 
• Maintains control of surplus suppliers and inventory of equipment in the office including equipment to staff remotely working. 
• With supervision of Deputy Director facilitates purchase of suppliers and services used within the units. 
• Supports spend monitoring. 
• Maintains status of contracts with in the Deputy Directors units. 
• Under the direction of the Deputy Director coordinates with Directors Office staff onboarding, off boarding, Office Maintenance request, Office equipment maintenance (with both IT and office equipment). 
• With Supervision of Directors Office and Deputy Director supports HR time entry and other basic OHR functions and reporting as needed. 
• With light Direction performs non-technical research with open sources (google, BCG web pages).
• Serves as key person to edit reports/correspondences for grammar, spelling and tone.
• Edits public financial reports for ADA compliance for posting on the web. 
• Works with the Deputy Director to coordinate web page updates for OBF Units.
• Maintains a log of executed/printed secure financial documents on a daily basis.
• With Supervision supports administratively the Deputy Director in other duties as assigned based on experience and skill.

Examples of Other Duties

• Performs other related duties and special projects as assigned.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Graduation from a recognized high school.

Plus

Five years of typing, word processing, or secretarial experience. (Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.)Knowledge, Skills, and Abilities (Entry Level)

• Comprehensive knowledge of modern office practices and procedures, including filing systems. 
• Knowledge of spelling, grammar, and arithmetic.
• Skill in the use of automated office systems. 
• Skill in the operation of office machines as listed in the essential duties. 
• Organizational skills.
• Ability to extract and summarize information and to prepare correspondence and reports. 
• Ability to interpret, explain, and follow County and department rules and regulations.
• Ability to maintain confidential records. 
• Ability to communicate effectively both verbally and in written form. 
• Ability to establish and maintain effective working relationships with superiors, associates and the general public. 
• Ability to establish deadlines, schedules, and guidelines for completion of projects.
• Ability to take verbatim notes. Ability to supervise.

 
 Knowledge, Skills, and Abilities (Full Performance)

•  Knowledge of County and departmental rules, regulations, policies, and procedures.
• Skill in resolving administrative problems and complaints. 
• Skill in extracting and summarizing information and in preparing correspondence and reports.
• Ability to investigate and resolve inquiries and complaints for an agency. 
• Ability to effectively transmit management decisions to staff and other interested parties. 
• Ability to keep management informed of issues requiring their attention.

Proof of License(s), Certification(s) and Education
Applicants are required to submit proof of license(s), certification(s) and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of License(s), Certification(s) and Education will result in your application not being considered. Proof of license(s), certification(s), and/or education mustbe submittedwith each application.

Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).
Mail or deliver documents to:
ATTN: Financial Secretary (Administrative Officer II) - Non-Merit
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

YouMUSTattach your transcript(s)/degree(s) and/or license(s)/certification(s) to your application. Unofficial copies are acceptable.EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.