Description

POSITION PURPOSE
As Purchasing Manager, you will be responsible for the purchase of goods and materials required by the hotel in adherence to policy and with cost reduction and profitability in mind. Specifically, you will be responsible for performing the following tasks to the highest standards:

ESSENTIAL RESPONSIBILITIES

• Develops a purchasing strategy.
• Reviews and processes purchase orders.
• Negotiates prices and supervises the purchase of correct goods and materials at a competitive price and proper quantities/volumes.
• Work with hotel management to improve the purchasing process to reduce waste and improve profitability.
• Maintains records of goods ordered and received.
• Run regularly reports on goods purchased and inventory levels so to allow for more effective future purchasing.
• Report all monthly savings to the hotel Team.
• Builds and maintains relationships with vendors.
• Researches and selects prospective vendors and negotiates contracts.
• Evaluates vendors based on quality, timeliness, and price.
• Schedules deliveries and ensures timely fulfillment of orders.
• Coordinates with fellow managers to monitor inventory and determine supply needs.
• Ensures quality of procured items and addresses problems when they arise.
• Keeps up with trends in procurement.
• Travels to vendor locations.
• Stays current with purchasing technology trends and oversees purchase and implementation, as necessary.
• Maintain good communication and working relationships with all hotel areas.
• Act in accordance with fire, health and safety regulations and follow the correct procedures when required.
• Serve your role and Team in an environmentally-conscience manner.
• Compliance with safety and OSHA.
• All other duties assigned by manager or supervisor.

SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Assist with any guest inquiry.
• Follow all company and safety and security policies and procedures.
• Report maintenance problems, safety hazards, accidents, or injuries.
• Perform other reasonable job duties as requested by direct and indirect supervisors.

PHYSICAL DEMANDS

• Environmental conditions are inside, a job is considered inside if staff spends approximately 75 percent or more of the time inside. The temperature is moderate and controlled by hotel environmental systems.
• Must be able to stand and exert well-paced mobility for up to four (4) hours in length.
• Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
• Must be able to exert well-paced ability in limited space and to reach other departments of the hotel on a timely basis.
• Must be able to lift up to 50 lbs. as needed.
• Must be able to work on their feet most of the day.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability and visual acuity.
• Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.
• Talking and hearing occur continuously in the process of communicating with other staff, guests, and supervisors.
• Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
• Must be able to bend, stoop, squat and stretch to fulfill cleaning tasks occasionally.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly, and other office equipment as needed.
• Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be available to work mornings, evenings, weekends, and holidays.
• Must possess excellent communication and customer service skills.
• Must be friendly, professional, and patient.
• Must be detail oriented with outstanding organizational and communication skills.
• Must possess basic computer skills.
• Must possess basic computational ability.
• Ability to work well both independently and within a team. Strong attention to details and ability to multi-task.
• Must possess basic computer skills.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
• Self-driven and able to work independently.
• Exceptionally strong in issue resolution and proven analytical skills with a strong attention to detail.

EDUCATION
High school or equivalent education required.

EXPERIENCE
Experience in the hospitality industry preferred.

• 1-2 Years restaurant/bar/hotel experience and basic knowledge of beverage product.
• 2-3 years purchasing/storeroom/receiving experience in a high-volume luxury hotel environment and F&B background is a

LICENSES OR CERTIFICATIONS
N/A

GROOMING
All Staff Members must maintain a neat, clean and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.
ATTENDANCE
Regular attendance in conformance with the standards which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotel’s facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.

Qualifications

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

Must be available to work mornings, evenings, weekends, and holidays.
Must possess excellent communication and customer service skills.
Must be friendly, professional, and patient.
Must be detail oriented with outstanding organizational and communication skills.
Must possess basic computer skills.
Ability to work well both independently and within a team.
Strong attention to details and ability to multi-task.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Self-driven and able to work independently.
Exceptionally strong in issue resolution and proven analytical skills with a strong attention to detail.

EDUCATION
High school or equivalent education required.

EXPERIENCE
Experience in the hospitality industry preferred.
1-2 Years restaurant/bar/hotel experience and basic knowledge of beverage product.
2-3 years purchasing/storeroom/receiving experience in a high-volume luxury hotel environment and F&B background is a