Description

POSITION PURPOSE
The Corporate Payroll Specialist is responsible for administrative tasks associated with all payroll related actives for approximately 30 hotel
properties across multiple states. The Payroll Specialist responsibilities will includes timely and accurate payroll processing, in conjunction with
property payroll staff, in accordance with Corporate Standards and in compliance with all State and Federal Wage
and Hourly Regulations. The successful candidate can see the big picture, focused on finding solutions, and continuously look for process improvements
and best practices to implement, both at the Corporate and property level.

ESSENTIAL RESPONSIBILITIES

• Become an expert in and champion for the HMS system
• Assist in the effective and efficient operations of bi-weekly payroll processing by communicating and ensuring adherence to company policies and procedures, internal controls and employment agreements.
• Assist in the training and development of management and payroll staff on standard payroll and timekeeping duties e.g. scheduling deadlines, Time & Attendance software management, and daily timekeeping edits.
• Work with management and payroll staff to ensure payroll data is complete and accurate, for timely submission to Paycom.
• Work with management and payroll staff to ensure accuracy and proper inclusion of additional earnings, such as gratuities, service charges, and incentives.
• Ensure proper processing of garnishments, with appropriate back-up and authorization in accordance with local laws.
• Ensure proper processing of stale payroll checks and their proper reporting, as necessary.
• Respond to, research and resolve management, payroll staff and team member questions and problems in an accurate and timely manner.
• Assist in management of all payroll activities in accordance with federal and state statutory regulations.
• Ensure complete confidentiality with payroll records, payroll data and personal information
• Proactive communication to management and payroll staff for items impacting payroll, such as changes to procedures, schedule requirements, processing delays, or errors.
• Timely communication to management and payroll staff of deficiencies, errors or other items that impact the accuracy and timeliness of the payroll and team member paychecks.
• Ensure payroll system is running effectively and efficiently.
• Ensure back-up of relevant information is complete for historical and current reporting.
• Maintain a safe working environment.
• Be a champion for all things payroll throughout the Company
• Flexible problem solving and willingness to take on all tasks

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by management based upon the requirements of the Company:

• Additional duties as necessary and assigned.
• Participate in leadership functions and capacities as required.

PHYSICAL DEMANDS

• Environmental conditions are inside, a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by hotel environmental systems.
• Must be able to sit at a desk for up to seven (7) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
• Position requires individuals to see, hear, and speak (verbally and audibly),
• Required to sit, stand, lift, bend, stoop, crawl, and kneel.
• The employee must also use hands to finger, handle or feel. Occasionally reaching with hands and arms, climbing or balancing are required.
• May be asked to drive or travel by car, air or other transportation for business purposes.
• Must be able to function effectively in a loud, fast-paced working environment. Natural and regular stressors occur on the job.
• Must be able to lift to 15 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.
• Talking and hearing occur continuously in the process of communicating with colleagues.
• Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to speak, read, write and understand the primary language used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Considerable knowledge of complex mathematical calculations and computer accounting programs.
• Familiarity with Accounting terminology, general ledger, journal entries is preferred
• Must have advanced knowledge of Microsoft Office
• Must have excellent administrative, interpersonal and organizational skills
• Must be able to evaluate and implement effective systems and processes
• Ability to analyze data and make recommendations
• Ability to effectively and efficiently train, coach and teach
• Ability to manage time, priorities and tasks
• Ability to work and thrive in a fast paced, high-stress environment
• Ability to effectively deal with internal and external customers some of whom will require high levels of
• patience, tact and diplomacy and collect accurate information to resolve conflicts.
• Adheres to strict confidential guidelines to meet fiduciary governance guidelines, HIPPA, Privacy and Security (including Cybersecurity)
• Thorough knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their state and local analogues (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA.

EDUCATION

• High school or equivalent education required.

EXPERIENCE

Minimum 3 years previous payroll experience or finance related experience

Previous payroll experience in a multi-hotel environment is strongly preferred

Previous payroll experience with multiple properties is strongly preferred

Previous experience with Time & Attendance and Paycom is strongly preferred

LICENSES OR CERTIFICATIONS

n/a

GROOMING

All Staff Members must maintain a neat, clean and well-groomed appearance per Azul Hospitality Group standards. Refer to the property specific required grooming and uniform standards policy.

ATTENDANCE

Regular attendance in conformance with the standards, which may be established by Azul Hospitality Group from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality Group rules and regulations for the safe and effective operation of the hotel’s facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.

Qualifications