Join Our Team as an Administrative Assistant

About Us: We are an expanding professional services virtual firm dedicated to leveraging technology and fostering relationships to deliver exceptional service to our clients. Our company culture thrives on a friendly and flexible environment where each team member is empowered to achieve their professional goals. If you're someone who excels in attention to detail and organizational prowess, this opportunity is tailor-made for you.

What We're Looking For: This is a hybrid role, primarily remote with occasional in-office presence (once a week or as needed). We seek an experienced administrative assistant to provide invaluable support to our partners and extend a warm welcome to our clients. Embracing cutting-edge technology is integral to our operations; we rely on industry-leading tools such as Google Suite, Slack, TaxDome, ClickUp, and Adobe products to streamline our processes.

Job Responsibilities:

• Manage Client Relationship Management (CRM) tasks, including database updates and client onboarding activities.
• Facilitate client information intake, send tax organizers, and collect relevant documents.
• Prepare, distribute, and monitor client engagement letters.
• Handle various forms and documents using Adobe PDF and TaxDome online forms.
• Conduct follow-ups with clients regarding missing items through email, TaxDome messaging, and phone calls.
• Process and organize incoming documents via our TaxDome portal.
• Handle the processing, filing, and delivery of tax returns and other work products.
• Aid in documenting firm workflows to ensure adherence to policies and procedures.
• Maintain office calendars and schedule meetings.
• Oversee vendor contracts, including business insurance, software agreements, branding contracts, etc.
• Assist with Accounts Receivable (AR) and Accounts Payable (AP) tasks as necessary.
• Provide administrative support for projects, including staff assistance, time tracking, and project metric reviews.
• Fulfill any other duties as assigned by partners.

Preferred Qualifications:

• High School Diploma or GED minimum.
• 2 years of administrative experience, preferably in accounting, legal, or another professional environment.
• Bookkeeping/accounting experience is advantageous but not mandatory.
• Proficiency in calendar management and client-facing interactions.
• Familiarity with QuickBooks Online (QBO) is a bonus.
• Eagerness to learn new skills and technologies.
• Strong data entry skills and organizational acumen.
• Experience with TaxDome, Slack, Adobe, ClickUp, and tax return collation is a plus.
• Competency with G-Suite and Slack (gmail, sheets, docs, slides, google meet, etc.).
• Excellent time management abilities and adaptability in fast-paced environments.
• Previous experience in a CPA firm is desirable but not essential.
• A positive, team-oriented attitude.

Join Our Team: If you're ready to embark on an exciting journey with a forward-thinking firm that values innovation and teamwork, we encourage you to apply! Please submit your resume and a cover letter detailing your relevant experience and why you'd be a great fit for our team. We look forward to welcoming you aboard!

Equal Opportunity Employer: Avant CPAs is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• adminstration: 2 years (Preferred)

Ability to Relocate:

• Las Vegas, NV 89113: Relocate before starting work (Required)

Work Location: Hybrid remote in Las Vegas, NV 89113