Level: Full-Time Staff

Location: Chicago, IL

Alternative Work Eligibility: No

Organization Overview:

AV Chicago serves meetings and events nationally, both virtually and in person. Our team is made up of individuals who are client-focused and all-in to ensure each event is a successful one. We are Show Ready for all events, no matter where they are held.

Summary of Position:

We are seeking a highly organized and detail-oriented Integrations Project Coordinator to join our team, embodying the behaviors and mission of AV Chicago. As an integral part of our integrations team, you will collaborate with inside and outside account managers, as well as designers to ensure the successful execution of integration projects. Your responsibilities will include working with our dealer network to secure best products & pricing, ordering equipment, maintaining project files, and overseeing project finances.

Major Duties & Responsibilities:

• Collaborate with inside and outside account managers & designers to research dealer pricing and product availability for proposals and order equipment for sold projects.
• Maintain effective communication with vendors and suppliers to place orders, track shipments, and keep accounts in balance, ensuring project files are up to date.
• Organize and maintain project files and status across systems to ensure accurate and timely information.
• Communicate project status and needs with the sales team, vendors, and clients.
• Coordinate with internal logistics, scheduling, and accounting teams to ensure seamless project scheduling and billing.
• Oversee project finances, including issuing invoices, tracking payment status, and monitoring project expenses.

Ideal Qualifications:

• Attention to detail is a must.
• Ability to work independently to complete tasks and project work
• Strong and clear communication skills when interacting with peers, vendors, and clients.
• Proficient in Excel, Word, and PowerPoint.
• General financial mathematical acuity, including estimating, percentages, markup/margin.
• Basic understanding of A/V and IT components and signal flow.
• AV manufacturer & industry product knowledge is a plus.
• Interest and aptitude to learn comparable products, features, and options to make selection recommendations based on client-specific needs is a significant advantage.

Living up to our Mission Statement:

The mission of AV Chicago is to be SHOWREADY® in the deployment and operation of live event technology in a safe, efficient, effective manner for the benefit of our clients, the company, and each other.

Our ALL-IN collaborative environment cultivates curiosity, experimentation, personal and professional development which fosters the constant refinement of ourselves, our technology, systems, processes, knowledge, and beliefs resulting in a synergistic production experience.

Our HUMAN centered focus welcomes, challenges, celebrates, and supports our team of employees, clients, vendors, community at large, and this crazy industry which we love and call home.