Title: Administrative Assistant / Scheduler

Location: Midlothian, Virginia

One Family. One Community.

Join our Award-Winning Team today! Currently seeking an Administrative Assistant at our Auburn Hill at Swift Creek Assisted Living Community.

Our community is united by our Guiding Principle of Caring with H.E.A.R.T.™. Through Honesty, Excellence, Accountability, Residents First, and Teamwork, we promote a culture of trusted care and engagement that fosters meaningful, purposeful work. We believe our actions impact the quality of care we provide, both individually and as a team. Our mission is to embrace each day as an opportunity to make a positive difference with this promise and pledge.

If you are looking for an opportunity to enrich the lives of others and you share our passion for making a difference in people’s lives, come join our team! We offer competitive wages, benefits, training, and the opportunity for growth. We welcome you to apply and join our family today as our Administrative Assistant / Scheduler!

We Are All Family™

Responsibilities

• Schedule health & wellness department work hours, including vacation and holiday schedules, shift and work assignments.
• Create and manage Templates in Onshift to match staffing requirements and budget.
• Post the schedule in Onshift at least 2 weeks in advance.
• Fill all open shifts for Nursing Assistants, Med Techs and Nurses by contacting back up associates according to established procedures using OnShift messaging.
• Assist with managing health & wellness team member call outs.
• Prepare, print and post daily assignment sheets for Resident Assistants, Med Techs and Nurses.
• Communicate open shift hiring needs to the Director of Health and Wellness and Business Office Manager.
• Train new employees on using the OnShift application to access their schedules, request shifts and respond to messages.
• Notify Director of Health and Wellness of overtime to cover shifts.
• Responsible for the tracking and ordering of health & wellness supplies.
• Participate in interviewing potential new employees.

Qualifications

• High school diploma or GED required.
• Current Registered Medical Aide (RMA) Certification through the Virginia Board of Health Professions preferred.
• Ability to respond to texts & phone calls in a timely manner.
• Must read, write, speak and understand English.
• Patience, tact, enthusiasm, and positive attitude towards all team members and the elderly.
• Previous experience in a healthcare-related community or equivalent, preferably assisted living.
• Knowledge or willingness to learn computer programs used in the community.
• Must be able to pass a criminal background check.

Auburn Hill at Swift Creek

Set against the serenity and stunning views of the Swift Creek Reservoir, Auburn Hill offers you a welcoming and comfortable environment where you can easily adapt, thrive, and enjoy life—just like at home. Recently received OurHealth’s Gold award for “Best Memory Care” and Honorable Mention for “Best Assisted Living”.