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POSITION SUMMARY

The Business Assistant (Facilities) assists with the accounting needs of the Facilities Services Department by accurately and timely performing duties in relationship to the accounting process. Ensuring that all transactions are appropriately supported, are in accordance with policies and procedures and are recorded in accordance with acceptable accounting standards.

ESSENTIAL DUTIES

• Process invoice payments, contract information, requisitions, and any other information associated with the department's Special Purpose Local Option Sales Tax (SPLOST business and accounting operations.
• Assist the Facilities Finance Manager required to ensure that best practices are utilized at all times.
• Create, modify, and maintain reports, spreadsheets, and presentations for the department.
• All documentation should be electronic & maintained where easily retrievable.
• Maintain invoices, contracts, and purchase orders for the department as necessary to ensure accuracy.
• All reports and tracking mechanisms must be electronic and maintained where easily retrievable.
• Research and resolve discrepancies regarding payment of accounts, purchase orders, requisitions.
• Provide timely actions and communications of any discrepancies existing or resolutions required.
• Acts as a liaison with Facilities Services Directors, Accounts payable, Purchasing, Finance, Personnel, Schools, and vendors as required.
• Performs other duties as assigned by appropriate administrator.
• Required to attend scheduled shift during regular business hours as mandated.
• Required to have prompt, regular attendance in-person or virtually and be available to work on-site, in-person during regular business hours, and as needed.
• Performs other duties as assigned by an appropriate administrator or their representative.

KNOWLEDGE, SKILLS, AND ABILLITIES

• General knowledge of Accounting Principles, Accounts Payable,
• Knowledge of Microsoft Excel & Word, Outlook
• Data Entry
• Knowledge of ERP systems (Lawson).
• Great attention yo detail and organizational skills.
• Excellent oral and written communication skills.

MINIMUM REQUIREMENTS

EDUCATION:

• Associates degree in Accounting/Business Administration required.

CERTIFICATION/LICENSE:

• N/A.

WORK EXPEREINCE:

• 2 years experience performing accounting functions.

?PHYSICAL ABILITIES AND WORKING CONDITIONS

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

Vision: Ability to read small print and view a computer screen for prolonged periods.

Hearing: Ability to tolerate exposure to noisy conditions

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.

Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 15 or more pounds on a frequent basis.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress

Additional Work Conditions & Physical Abilities: Will require travel to multiple sites.

The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex,citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.

COMPENSATION

Salary Grade: 119

Job Type: Full-time

Pay: $40,313.00 - $60,267.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Relocate:

• Atlanta, GA: Relocate before starting work (Required)

Work Location: In person