Description:

Support the the executives with travel and logistics as directed, to ensure that company goals and objectives are accomplished.

• Prepare presentations including PowerPoint presentations or speeches as required.
• Maintain and refine internal processes that support GLT (global leadership team) company-wide and coordinate internal and external resources to expedite workflows.
• Manage communication with employees by liaising with GLT on various projects and tasks.
• Plan and orchestrate work to ensure that GLT priorities are met, organizational goals are achieved, and best practices are upheld.
• Manage and maintain GLT schedules and travel logistics.
• Prepare expense report for President and others, as assigned.
• Prepare responses to correspondence containing routine inquiries.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Complete forms on behalf of GLT in accordance with company procedures.
• Prepare agendas and arrange logistics, such as coordinating catering for luncheons, for Global Leadership Team and other meetings
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution to the GLT, as appropriate.
• Maintain professionalism and strict confidentiality with all materials and data.
• Organize team communications and plan events, both internal and off-site.
• Attend meetings to record minutes, when necessary.
• Other administrative duties as assigned.

Skills:

executive assistance, executive support, travel coordination, event planning, logistics, Microsoft office

Additional Skills & Qualifications:

• Five or more years of experience in an administrative role reporting directly to CEO, President, or other executive leadership.
• Bachelor’s or associate degree (or equivalent education and experience)
• Excellent written, verbal and PowerPoint/digital communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain confidentiality of information related to the company and its’ employees.
• Collaboration skills

Experience Level:

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.