Air Duct Cleaning company in Methuen, MA is seeking an Administrative Assistant to join our team! The right candidate must have excellent phone, computer and organizational skills. Requirements for the position include, valid driver's license, reliable vehicle and ability to pass a criminal background check. Must also be organized, detail oriented, able to multitask, able to work in a team environment and communicate with team members, sales members and management.

Responsibilities Include but are not Limited to:

• Answering telephones using a multi-line telephone system.
• Scheduling appointments for site visits and follow up calls.
• Maintain company e-mail.
• Travel Coordination
• Organize and coordinate company schedule.
• Prepare documents and contracts.
• Payment processing and invoicing.
• Maintain client files.
• Calendar management.
• Maintain AR/AP/Vendor Files, including filing documents and year-end change.
• Provide Certificate of Insurance (COI) requests and distribute to clients.
• Assist with coverage as needed.
• Perform other related duties as assigned.

Qualifications:

• One to three years experience in an administrative role.
• Excellent verbal and written skills.
• Team oriented.
• Detail oriented and organized.
• Strong organizational skills with attention to detail.
• Computer savvy.
• Proficiency in Microsoft Office.
• Experience with Google Sheets, Docs, etc. is preferred but we will train the right candidate.
• Ability to multi-task and work in a faced-paced environment.
• Experience with Sales Force preferred but not required.
• Experience with MassSave program preferred but not required.

Benefits:

• 401K after 1 year of employment
• Paid time off after 1 year of employment
• Holiday pay

Job:

• Monday - Friday 9-5PM

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person