Office Assistant Downtown El Paso, TX

Join our vibrant team as an Office Assistant and become a key player of our daily operations. We are looking for a proactive, disciplined, detail-oriented individual who thrives in a quiet, calm, and supportive yet independent environment.

Our office is hybrid with our team coming in and out so there are very few team members at times.

The ideal candidate will play a crucial role in facilitating office operations and enhancing team efficiency by overseeing administrative tasks and coordinating activities.

We’re excited to welcome a forward-thinking Office Assistant who is eager to learn, grow, and excel with us.

Key Qualifications :

• Associate’s Degree or similar certification in Office Administration, Accounting, Business , or similar field.
• Proven experience as an office assistant or in a similar role of at least 1 year.
• Bilingual : Fluent in both Spanish & English.
• Tech Savvy. Proficient in MS Products and Microsoft Teams.
• QuickBooks Knowledge. Must have bookkeeping experience with QBO.
• Strong organizational and planning skills.
• Excellent communication and interpersonal abilities
• Experience with file management, both physical and electronic.
• Ability to handle confidential information with discretion.

Key Responsibilities :

• Client Onboarding : Assist in the onboarding process for new clients to ensure a seamless integration into our business operations.
• Administrative Order and File Management : Maintain orderliness in file management; ensure all physical and digital files are organized and easily accessible.
• Standard Operating Procedures (SOPs) and Presentations

Create and update SOPs; prepare presentations as required to support team objectives.

Invoice Oversight : Manage and oversee the invoice process, ensuring accuracy and timely handling of all accounts payable and receivable.

QBO experience preferred.

• Legal Document Filing : Place orders for necessary services and oversee the filing of legal documents in compliance with regulatory requirements.
• Microsoft Teams Coordination : Utilize Microsoft Teams to facilitate communication and document order within the team.
• Autonomy in Daily Tasks : Enjoy a high degree of independence in your daily responsibilities, allowing you to manage tasks and projects in a way that best suits your work style.
• Weekly Reporting Meetings : Participate in weekly meetings where you can present your progress and discuss new developments, ensuring alignment with team goals and providing an opportunity for feedback.
• Flexible Work Arrangements : Benefit from flexible working conditions that accommodate personal needs and promote a balanced approach to professional and personal life.
• Public Relations and Event Management : Oversee the PR calendar, coordinate public relations activities, and assist in the planning and execution of events.
• Travel Coordination : Arrange all aspects of team travel, including accommodations, transportation, and itinerary planning.
• Office Standard : Maintain the office space standard daily upon opening and closing.

What We Offer :

• A supportive and calm working environment.
• Opportunities for professional growth and development.

Last updated : 2024-05-21