Position Overview

Arlo is in search of an Administrative Officer in support of the OUSD I&S CL&S Support Division. The administrative officer is responsible for overseeing and coordinating the day-to-day administrative operations in the office. This includes managing office supplies, coordinating meetings and events, handling correspondence, and providing general administrative support to staff members. You must be able to prioritize tasks and work independently with minimal supervision.

Work Location

Onsite in Arlington, VA

Key Job Responsibilities

• Serve as the administrative point of contact for the Director and Deputy Director C&PE.
• Maintains the Director and Deputy Director C&PE daily calendars and ensure operations are accomplished in a timely, professional manner.
• Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
• Provide correspondence staffing support and oversight to more than 25 Directorate action officers and other staff for all required correspondence actions ( e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior
• leadership reports, senior leadership reports, and travel/training/personnel documents.)
• Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors.
• Track all Directorate suspense dates to ensure timely completion.
• Prepare and/or oversees travel arrangements. Assists in the preparation or refinement of itineraries, prepares or oversees the preparation of travel orders, secures reservations and tickets, verifies that passports and visas are in order. Upon completion of travel, the contractor prepares vouchers, assists in developing necessary trip reports, and briefs on items of special interest and actions taken during customer absence from the office.
• Track the C&PE travel budget allocation, anticipated travel, and expenditures.

Required Qualifications

• Active TS/SCI Security Clearance
• A Bachelor’s degree in Business Administration or a related field.
• Minimum of ten (10) years of demonstrated experience of managing senior executives’ schedule, calendar, and travel.
• Minimum of five (5) of demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access, etc.) and performing quality control of reports, presentations, directives, correspondence, and other documents.
• Minimum of five (5) years of demonstrated experience in coordinating, attending, and recording conferences and meetings; arranging travel, processing travel vouchers, and monitoring travel activities and issues using the Defense Travel System (DTS).
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant software.