We are seeking a highly organized and detail-oriented Office Coordinator to join our team within the School of Molecular Sciences. The Office Coordinator will play a crucial role in providing advanced administrative support to enhance the efficiency and effectiveness of academic programs within the school. This position offers an exciting opportunity for a motivated individual to contribute to the success of our academic initiatives and collaborate with faculty, staff, and students.

• Ordering textbooks for faculty; distributing desk copies of textbooks to Teaching Assistants
• Managing the rental of General Chemistry lockers
• Coordinating the copying, scanning, or grading exams
• Maintaining and running office equipment including photocopiers and automated grading machines
• Reserving conference rooms, update class schedule
• Serving as a liaison between faculty, students, and other university entities
• Updating office policy manual as needed
• Supervising and training student workers
• Planning department and faculty events, including receptions and luncheons
• Ordering of promotional materials
• Providing administrative support for the SMS weekly seminar series including assisting with travel arrangements, reimbursements, schedules, and refreshments
• Providing administrative support, as needed, to the Assistant to the Director with respect to academic personnel processes
• Providing back-up assistance regarding front office, academic advising, and academic class scheduler activities (i.e., screen and direct phone calls and visitors with general academic and advising questions)
• Serve as backup for class scheduling
• Maintaining and updating the unit telephone directory
• Act as backup for maintaining electronic department records of course materials including syllabi
• Act as backup for ordering office supplies utilizing SunRise and Workday
• Performing other functions designated by the Director, Associate Director, or Business Operations Manager.

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

• Experience in multi-tasking in a fast-paced environment
• Experience in producing accurate detail-oriented work product
• Evidence of excellent organizational skills
• Experience in customer-service
• Experience in ordering textbooks
• Experience in working with a team
• Experience in working with higher education academic unit
• Experience using computerized student and academic systems (i.e., PeopleSoft, Salesforce, Workday, SunRise, Ad Astra, E2E, etc.)
• Experience in coordinating activities
• Experience in establishing priorities
• Experience in using Microsoft Office applications (i.e., Word, Excel, PowerPoint, Access, Outlook calendaring)
• Evidence of effective communication skills

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions

• Ranked in the top 10 in annual number of graduating chemistry/biochemistry majors
• Ranked number 6 worldwide in high-impact publications in chemistry
• Among the top 25 U.S. Ph.D. institutions in chemical research spending

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
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Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.