Summary:

This position is under the direct supervision of the principal of St. Charles Borromeo School, providing administrative and communication support for the principal.

• The position is a 12-month position

• Summer hours are Tue, Wed, and Thur

• The position is exempt

Essential Functions

• Supports the school’s mission with a cooperative, collaborative, positive attitude and spirit through recognition of the dignity of all staff, students, and family. This is identified through body language, tone of voice, positive conversations, collaborative and constructive communication, and desire to complete the task in a timely manner and with excellence

• Provide a welcome attitude and demeanor for all those that come into St. Charles Borromeo

• Maintain contact with current families

• Monitor school visitors and volunteers.

o Buzz students, parents, visitors, and guests into the front door of the school.

o Each visitor must be signed into the school and provided a visitor’s badge.

o When visitors leave they must sign out of the school and hand in visitor’s badge

• Answer the school phones and direct calls where necessary

• Creates and distributes the following with the approval of school administration – School Newsletter, School Calendars, Teacher Newsletter, email

o Completion of Special Projects as deemed by administration such as but not limited to Diocesan Wave Reports, DESE Reports, class lists and schedules

• Organize and oversee process of registration of students into the school including the following:

• Meet prospective families, provide tours, and be main point of contact

o Track and communicate with prospective families

o Organizes and maintains files for registration, personnel, family records, parenting plans and permanent student files

o Manage school registration events

This may require hours in addition to daily hours

• Create, maintain, and communicate school events calendar.

o Interface with Parish Office staff to collaborate on use of spaces, event details, and availability of locations

o Post events on Google Calendar – maintain accurate list of events including date, time, and location.

• Support the upkeep of student database online and contact database online.

o Office administrator for school management software including organizing training and maintenance of program.

• Schedule appointments for Principal and maintain Principal calendar.

• Create regular posts for social media made on behalf of St. Charles Borromeo School.

o These posts will illustrate examples of our faculty, staff, and students participating in daily life at school, and being living witnesses of the school’s mission.

• Maintain accurate and up-to-date information on the school website

• Maintain permanent records.

• Assist in assembly of back-to-school packets and registration packets

• Respect privacy of students and staff and maintain confidentiality when required

• Adhering to Media Release guidelines of the school and the Archdiocese

• Help to plan, prepare for, and execute the following events:

o Preschool Registration

o K-8 School Registration

o Kindergarten Screening

o New Family Orientation

o Open House

o Back to School Nights

• General office duties, such as, but not limited to, answering the phone, requested tasks from teachers and staff, assisting students, assisting volunteers and visitors, filling in for recess/lunch duty as needed, etc.

• This list is not inclusive of all tasks that may be required of this position and additional tasks may be assigned at the discretion of school administration.

Position Benefits:

https://www.archstl.org/Portals/0/Documents/HR/Employee Handbook/Parishes_Schools Hndbk_Elem Ed Addendum April 2023.pdf?ver=2023-04-04-084730-

https://www.archstl.org/Portals/0/Documents/HR/Employee Benefits Booklet/FINAL 2023-2024 Archdiocese Employee Benefits Booklet.pdf?ver=2023-08-01-111008-713

St. Charles Borromeo School needs an Office Manager beginning this summer. Under the general supervision of the Principal, the School Office Manager oversees office communications, admissions processes and policies, and school marketing. The employee organizes, directs, and performs varied and complex clerical and secretarial work with confidentiality and sensitivity. In performing duties, responsibilities, and tasks, the individual utilizes independent judgment, initiative, tact, patience, and courtesy.

If interested, send a resume and cover letter to the School Principal, Dr. DanMullenschlader. You can email Dr. Mullenschlader at principal@borromeoschool.com .