Description

Employment Status : Part-Time

FLSA Status : Non-Exempt (Hourly)

Schedule : Monday Thursday 10 am - 2 pm / 16 hours per week

Reports to : Pastor

Summary :

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities :

• Greet visitors to the Parish office and assess their needs
• Answers and transfers phone calls, screening when necessary
• Assist Bookkeeper where needed
• Maintain Parish website and update content as necessary
• Maintain filing system as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications :

Education :

High school Diploma or equivalent

Experience :

At least four (4) years’ experience of working in an administrative role providing direct support

License and Credentials : Reliable transportation

• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills :

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job.

While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.

Last updated : 2024-04-27