St. Catherine of Siena Academy

Business Operations Manager

• Finance
  • Ensure strong relationship with outsourced accounting/finance vendor. Ensure performance expectations of key deliverables by vendor. Collaborate to ensure monthly & annual accounting processes and financial reports are accurate.
  • Provide financial data to key stakeholders.
  • Assist outsourced accounting vendor with payables process – vendor communications, procedure development, troubleshooting.
  • Vendor management – build relationships with key vendors to provide products/ services to School while considering financial benefits and risk minimization to School. Cost analysis of internal provided services vs external vendor sourced, troubleshoot issues, negotiate new contracts or search out new vendors as needed.
  • Oversight of purchasing operations – effective procedures for acquisition requests, approvals, and reconciliation to budgets.
  • Manage tuition receivables through FACTS Tuition Management – work effectively with families to ensure predictable receivables schedule. Collaborate with Admissions Director and Registrar for annual registration and re-enrollment processes for families. Communicate with parents when issues occur.
  • Manage Tuition Assistance process – annual setup/communication of application process, assist families as needed, and award determination.
  • Manage annual budget development process and facilitate monthly department budget-to-actual review.
  • Ensure relationship with Brighton Shared Servies provides positive financial impact to School.
  • Assist President/Finance Committee in optimizing rate of return on financial holdings.
  • Maintain strong relationship with banking partner(s).

• Human Resources
  • Ensure employee compensation is delivered timely and efficiently through bi-monthly payroll processing, coordination with shared-time compensation provider and payroll vendor management.
  • Coordinate employee benefits administration with third part benefits vendors, including cost analysis, management of annual open enrollment process, alignment with payroll processing and timely processing of premium payments.
  • Maintain Employee Handbook with up-to-date policies, procedures, and benefits, ensuring alignment with School mission, federal and state employment law and Archdiocese of Detroit requirements.
  • Provide a confidential resource for employees to report/discuss concerns.
  • Facilitate hiring process, including job postings, candidate coordination, reference check discussions, employment offers, and onboarding.
  • Manage background investigation process, ensuring CHRISS State of Michigan process standards are upheld and participate in audits, as requested.
  • Assist President & Principal with HR-related issues as needed.
  • Maintain current and past employment records.
  • Ensure confidentiality standards are upheld throughout organization.

• Risk Management
  • Annual renewals of liability insurance coverage – consideration for sufficient coverage, processing renewals and audit requests.
  • Review third party contracts for new vendors and renewals.
  • Coordinate with legal counsel as needed to mitigate risk and ensure compliance.
  • Commit to continuous education and policy/procedure updates in areas of ever-changing employment law, IRS requirements, benefits administration and records retention guidelines. 

• Bachelor’s degree in business-related field required (Master’s degree preferred)
• 5 years experience in accounting/finance, HR experience.
• Experience working at educational institution or nonprofit preferred.
• Working knowledge of business standards, best practices, and procedures, including:
  • Accounting principles
  • Tax principles for nonprofits
  • Budgeting & forecasting
  • Banking services
  • Investment oversight
  • Internal controls implementation
  • Purchasing procedures/controls
  • Payroll procedures
• Knowledge and respect for the Catholic faith and a demonstrated commitment to Catholic education.

• Working knowledge of financial and accounting principles and human resource management.
• Experience with FACTS Tuition Management and Grant & Aid or equivalent preferred.

• Proficient in Microsoft Office products / Knowledge of Google suite helpful.
• Strong written, verbal, and interpersonal skills. Ability to easily change writing styles to fit the audience and voice of the piece.
• Creative, self-starter attitude and the ability to work collaboratively.
• Time management and flexibility with job duties.
• Strong project management skills. Comfortable managing multiple projects, priorities, and deadlines. 
• Commitment to the highest standard of confidentiality, customer service and professionalism.

• Organized and inspiring team leader.