Executive Personal Assistant

JOB SUMMARY:

We are currently seeking a responsible and driven individual for our open Executive Personal Assistant position. This is a senior role that will manage the day-to-day operations of a high-level executive. The ideal candidate is well-organized, flexible, thorough, and self-motivated, with experience in handling a wide range of corporate administrative responsibilities. The ideal candidate must also have the ability to work with minimal supervision, contain high degrees of confidentiality, possess strong critical thinking skills, and be able to respond quickly and effectively in dynamic situations. Furthermore, the candidate must represent the Executive and the firm through great professional written and verbal communication skills. This role will work onsite from our beautiful downtown Kansas City offices!

KEY RESPONSIBILITIES:

• Proactively maintain the executive’s busy and fluid calendar for both personal and business.
• Be able to work in a team environment and build relationships with other people within the organization.
• Able to be resourceful and proactive in dealing with the day to day issues along with events/problems that arise quickly.
• Schedule, coordinate, and keep the executive up to date on personal and professional events, meetings, and appointments.
• Manage and write professional and personal correspondence.
• Manage emails, phone calls, and invitations with a wide range of business and personal contacts in a professional manner.
• Seamlessly manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries and backup plans in case of unexpected changes.
• Prepare the executive for professional meetings and personal events by creating agendas, attendee rosters/information, and presentations.
• Represent the executive and organization in a professional, polished, and intelligent manner.
• Do whatever it takes to ensure the executive is prepared for all meetings and events.

JOB QUALIFICATIONS:

• Must have at least five years’ experience working with the C - Suite Level
• Very strong in MS Office (PowerPoint, Excel, Word)
• Ambitious and detail-oriented; willing to learn and initiate new and improved processes where needed.
• Self-motivated, action-oriented, and organized, accompanied by the ability to create a task list and execute it.
• Demonstrate technical acumen as well as the ability to approach unfamiliar situations and problems creatively.
• Must have experience working in fast-paced environments where the utmost discretion and confidentiality are required.
• An ability to work quickly without compromising quality
• Enjoy the role of a gatekeeper while still maintaining good relationships with all contacts.
• Must be able to pass a drug test and background check
• Excellent, verifiable references
• College Degree

Americo: We’re in this for life!

The roots of the Americo family of companies date back more than 100 years. Americo is a life insurance and annuity company providing innovative products to our customers. At Americo, it’s the people who make things work, so we hope you join us!

What you’ll love about working at Americo:

• Compensation: You’ll feel valued with our competitive pay and robust bonus program that’s offered to all associates.
• Learning and development: We prepare you with a comprehensive, paid training program that will get you ready for success. Additionally, our Talent Development team creates a variety of development opportunities for associates at every stage of their careers.
• Work-life balance: We place true value on work-life balance with our generous paid time off; you begin accruing hours right off the bat every month and it increases with tenure. All new hires earn over 4 weeks of paid time off annually, plus 11 paid company holidays! We also support new parents with a generous new child leave program, along with paid STD and LTD.
• Health and well-being: We commit to your health and well-being and are proud to offer comprehensive health and life insurance options including FSA or HSA accounts and subsidies to support your health and fitness goals through vendor partnerships at The Y, Orange Theory, WW, and more.
• Future planning: Americo offers a 401(k) with a company match, and we provide child care and education tax credits or savings options.
• Giving back: We support several local organizations like Ronald McDonald House, Hope Lodge, the American Red Cross, Harvesters, and many more. Our associates volunteer their time and donate money alongside the company to make a difference in our community.
• The fun stuff: Americo participates in Kansas City Corporate Challenge, and it’s a great way to connect with coworkers. Additionally, we host events like a Royals Party at the K, a legendary Holiday Party, and in-office events with local vendors as a way for associates to step away from work and enjoy each other’s company.
• Bustling environment: Our newly renovated offices are conveniently located in downtown Kansas City, within walking distance to your favorite restaurants and attractions. Plus, you’ll receive complimentary paid parking near our Americo offices – downtown parking is a premium, but we’ve got you covered.