Job Posting Title:

Policy Administrator, Dean's Office, Dell Medical School

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This is a full-time position to serve as a member of the Office of Risk and Compliance at Dell Medical School generally focusing on the University of Texas at Austin's clinical practice, UT Health Austin. This position is responsible for policy management at UT Health Austin. The Policy Administrator reports to the Office of Risk and Compliance. The position works closely with the Quality Team and Executive Clinical Director, Surgical and Ancillary Services.

Responsibilities

POLICY DEVELOMENT

• Assist in the writing, development, and management of policies, policy documentation and implementation plans that support the operationalization of programs, consistent with organizational philosophy and priorities

• Serve as a point of contact for policy matters for faculty and staff

POLICY MANAGEMENT SYSTEM

• Manage policy management system (Power Document Management System ("Power DMS")) in accordance with university policies, UT System Regents Rules, and state and federal laws and regulations

• Safeguard confidential organizational information, such as archived documents, while supporting accountability and transparency

• Responsible for managing policy approval workflows and policy review/renewal

• Assist other Dell Med departments as they transition policies to Power DMS

COMMUNICATION AND COLLABORATION

• In partnership with leadership, develop plan for communication of new policies and implementation strategies

• Communicates effectively, courteously, and professionally with stakeholders

• Participates in standing committees (e.g., Clinical Quality Committee) and others as assigned

• Collaborates with Dell Med Risk and Compliance Office, UT Health Austin, Office of Research, Ambulatory Surgery Center, Medical Education and other clinical and administrative units

MARGINAL/INCIDENTAL FUNCTIONS

• While this is intended to be an accurate reflection of the current position, it is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Management reserves the right to revise the Position or require that other or different tasks be performed when circumstances warrant (i.e., emergencies, changes in personnel or staffing, workload, or technical developments).

Required Qualifications

Bachelor's or graduate level degree with a major field of study such as hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. One year of specialized experience in policy development and management; Five years of progressively responsible analytical or administrative, clinical management or supervisory experience in the health care field. Experience with development and implementation of policy and procedures; Experience with developing operational workflows related to compliance and regulatory requirements. Knowledge of a wide range of qualitative/quantitative as well as analytical/evaluative methods for the development and management of major administrative programs; Knowledge of the range of national administrative laws, policies, regulations, and precedents applicable to the organization such as accreditation agencies (e.g., Joint Commission, AAAHC); Knowledge in a variety of computer and data management platforms and Microsoft Suite. Knowledge of healthcare system policies, regulations, and trends in the areas of management systems, as well as an understanding of the public and private sector trends in health care.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in an academic healthcare setting

Salary Range

$65,000 depending on qualifications

Working Conditions

• Eligible for remote work location

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Lifting, bending, and moving

• Exposure to chemicals and commercial items typically found in offices, medical clinics, and building repairs/maintenance

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.