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American Committee for the Weizmann Institute of Science
New York, NY | Full Time
$92k-118k (estimate)
3 Weeks Ago
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Executive Assistant
$92k-118k (estimate)
Full Time
3 Weeks Ago
American Committee for the Weizmann Institute of Science is Hiring an Executive Assistant Near New York, NY
Job DescriptionJob Title: Executive Assistant Reports To: Managing Director, Major Gifts
(dotted line to Managing Director, International Partnerships)
FLSA Status: Exempt
OPPORTUNITY FOR IMPACTThe American Committee for the Weizmann Institute of Science (ACWIS) develops philanthropic support in the United States for the Weizmann Institute of Science (WIS), one of the world's premier scientific research institutions based in Rehovot, Israel. The Weizmann Institute, which was originally founded in 1934 as the Daniel Sieff Research Institute, is a center of basic interdisciplinary scientific research and graduate study addressing crucial problems in technology, medicine and health, energy, agriculture, and the environment.
Noted for its wide-ranging exploration of the natural and exact sciences, the Institute is home to 4,000 scientists, graduate students, technicians, and supporting staff. Institute research efforts include the search for new ways of fighting disease and hunger, examining leading questions in mathematics and computer science, probing the physics of matter and the universe, creating novel materials, and developing new strategies for protecting the environment.
BACKGROUNDThe American Committee for the Weizmann Institute of Science (ACWIS) was founded in 1944 by a group of American visionaries inspired by the dreams of Dr. Chaim Weizmann, the eminent chemist and Zionist leader who later became the first President of the State of Israel. Outstanding business, intellectual, and opinion leaders soon joined the Committee to participate in exciting projects of support. Supporters of ACWIS have been, and are today, partners with Weizmann Institute scientists in the search for answers to the most difficult challenges facing humanity.
ACWIS is a national network of dedicated volunteers and professional staff who share a common vision with the Institute in advancing science for the benefit of humanity and strengthening Israel through science and technology. ACWIS develops philanthropic support for research at Weizmann; educates the American public about the Institute's research; and represents the Institute's interests in the United States. In its over 75-year history, ACWIS has raised more than $2.5 billion and is seeking to increase its annual fundraising production to $150M .
Summary Of PositionThe Executive Assistant will support the Managing Director of Major Gifts and the Managing Director of International Partnerships. This newly created role will be responsible for calendaring, meeting schedules, travel arrangements, and itineraries and will serve as his right hand including administrative support. The Executive Assistant will work closely with the fundraising administrative staff who support 15 Philanthropic Giving Officers based across the US. The PGOs are high-level fundraisers whose portfolios include high-net-worth individuals and foundations. This candidate will possess exceptional organizational skills, a keen understanding of high-level fundraising practices, and the ability to effectively gatekeep.
Key Activities
ACWIS Offers Generous Benefits Including
(dotted line to Managing Director, International Partnerships)
FLSA Status: Exempt
OPPORTUNITY FOR IMPACTThe American Committee for the Weizmann Institute of Science (ACWIS) develops philanthropic support in the United States for the Weizmann Institute of Science (WIS), one of the world's premier scientific research institutions based in Rehovot, Israel. The Weizmann Institute, which was originally founded in 1934 as the Daniel Sieff Research Institute, is a center of basic interdisciplinary scientific research and graduate study addressing crucial problems in technology, medicine and health, energy, agriculture, and the environment.
Noted for its wide-ranging exploration of the natural and exact sciences, the Institute is home to 4,000 scientists, graduate students, technicians, and supporting staff. Institute research efforts include the search for new ways of fighting disease and hunger, examining leading questions in mathematics and computer science, probing the physics of matter and the universe, creating novel materials, and developing new strategies for protecting the environment.
BACKGROUNDThe American Committee for the Weizmann Institute of Science (ACWIS) was founded in 1944 by a group of American visionaries inspired by the dreams of Dr. Chaim Weizmann, the eminent chemist and Zionist leader who later became the first President of the State of Israel. Outstanding business, intellectual, and opinion leaders soon joined the Committee to participate in exciting projects of support. Supporters of ACWIS have been, and are today, partners with Weizmann Institute scientists in the search for answers to the most difficult challenges facing humanity.
ACWIS is a national network of dedicated volunteers and professional staff who share a common vision with the Institute in advancing science for the benefit of humanity and strengthening Israel through science and technology. ACWIS develops philanthropic support for research at Weizmann; educates the American public about the Institute's research; and represents the Institute's interests in the United States. In its over 75-year history, ACWIS has raised more than $2.5 billion and is seeking to increase its annual fundraising production to $150M .
Summary Of PositionThe Executive Assistant will support the Managing Director of Major Gifts and the Managing Director of International Partnerships. This newly created role will be responsible for calendaring, meeting schedules, travel arrangements, and itineraries and will serve as his right hand including administrative support. The Executive Assistant will work closely with the fundraising administrative staff who support 15 Philanthropic Giving Officers based across the US. The PGOs are high-level fundraisers whose portfolios include high-net-worth individuals and foundations. This candidate will possess exceptional organizational skills, a keen understanding of high-level fundraising practices, and the ability to effectively gatekeep.
Key Activities
- Calendaring, travel and hotel arrangements, itineraries, meeting scheduling, and coordinating between internal and external stakeholders.
- Coordinate donor meetings and visits.
- Maintain Inbox on behalf of Managing Director, Major Gifts.
- Run reports, create presentations, draft and edit correspondence.
- Maintain and update database records and gift acknowledgment, thank you correspondence, and other donor and prospect-related items.
- Prep and schedule portfolio reviews.
- Assist with fundraiser retreat planning and coordination of content.
- Process expenses and approve invoices.
- Attend meetings virtually, representing the Managing Director and ensuring that salient points are communicated effectively.
- Serve as right hand attending meetings, taking notes and follow-up as required on behalf of Managing Director, Major Gifts.
- Collaborate with various departments in areas of events, marketing, prospect research and planned giving.
- Potential for growth in overseeing four (4) fundraising admins who support PGO’s.
- Bachelor’s degree required. Additional certifications (e.g., CFRE) a plus.
- Proven experience in a similar role supporting senior executives in a fast-paced environment. Must be articulate, understand nuances and diversity of audiences.
- Able to balance between assertiveness and accommodating.
- Strong understanding of high-level fundraising practices or equivalent experience. Hands-on approach with administrative tasks.
- Exceptional organizational and time management skills. Excellent written and verbal communication skills.
- Ability to work independently and within a team.
- Proficiency in virtual meeting platforms and other relevant technology.
- Candidates must be committed to implementing best practices, demonstrate an adherence to the highest standards of ethical practices, and possess superb communication skills.
- An appreciation for the mission of the Weizmann Institute of Science a plus.
- Strong experience and proficiency with Raiser’s Edge (NXT) or another CRM tool.
- Working knowledge of Moves Management as a fundraising strategy helpful.
- Proficiency in Microsoft Word, Excel, PowerPoint SharePoint, OneDrive, and Outlook.
ACWIS Offers Generous Benefits Including
- Health, dental, and vision insurance
- LTD, and Group Term Life Insurance
- 403(b) annuity
- Pension Plan
- Generous PTO
- Professional development opportunities
- Tuition reimbursement provision
- Hybrid working environment
Job Summary
JOB TYPE
Full Time
SALARY
$92k-118k (estimate)
POST DATE
05/23/2024
EXPIRATION DATE
06/20/2024
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The job skills required for Executive Assistant include Presentation, PowerPoint, Time Management, Organizational Skills, Verbal Communication, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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