62 Property Assistant (FT) Jobs in Portland, OR
American Assets Trust is Hiring a Property Assistant (FT) Near Portland, OR
Title: Property Assistant
Status: Full-Time, Exempt
Reports To: Property Manager
Location: Lloyd Properties - Portland, Oregon
Hours: Monday - Friday, 8:00AM - 5:00PM
Date: July, 2023
Overall Responsibilities:
The Property Assistant (PA) is responsible for assisting in the day-to-day operations and the management of projects of a property or properties. The PA will coordinate and provide back-up for the Tenant Services Coordinator (TSC) as needed. The PA must have a basic knowledge in the areas of tenant relations, a work order system, property accounting, leasing, fire/life safety, cleaning, and security.Essential Responsibilities:
- Provide back-up for basic reception duties, including but not limited to: Greet and direct visitors; answer phones and dispatch or route calls as necessary; open and distribute mail and package deliveries; produce and distribute daily security bulletins as well as daily conference room schedules.
- Ensure all necessary/required filing for tenants, vendors, projects and buildings is accurate and completed in a timely fashion. This includes paper and electronic filing.
- Responsible for tracking and entering tenant insurance certificates, and oversite of vendor/contractor insurance certificates. Run insurance reports for tenant and vendor insurance compliance.
- Generate monthly tenant billables and forward to Lease Administrator(s); this includes work orders, above-standard electrical, and overtime HVAC. Review open and complete work orders as part of this process.
- Manage one-time and small vendor contracts, including taking contracts out to bid, preparing vendor contracts, maintaining vendor lists and files, and performing walkthroughs with vendors.
- Assist Property Manager as needed in reviewing contractor’s projects; coordinate minor tenant and building alterations including signage.
- Coordinate tenant events; assist with preparing and reviewing tenant surveys and resolving action items.
- Coordinate tenant transition into and out of the building with tenants, construction, leasing, and property management. Maintain paperwork associated with new tenant move-ins.
- Assist with Annual Tenant Emergency Response training.
- Assist in drafting and distributing tenant memos & announcements.
- Coordinate special events, building events and community outreach.
- Other duties and special assignments as assigned.
- Must be highly organized, and possess excellent interpersonal and customer service/tenant relation skills.
- Demonstrates initiative, professionalism, integrity, and exercises confidentiality in all areas of performance. Needs to possess a positive outlook with ability to stay organized with attention to detail and efficient under pressure.
- Excellent communications skills. Ability to communicate in a positive and professional manner with executives, corporate personnel, tenants, employees and vendors. Must have professional demeanor and strong interpersonal skills.
- Demonstrates basic knowledge of Property Accounting processes, including Budgeting, A/P, A/R and CAM.
- Must be proficient in Microsoft Word, Excel and Outlook.
Job Summary
Full Time
$75k-100k (estimate)
08/11/2023
05/29/2024
americanassetstrust.com
BELLEVUE, WA
100 - 200
2011
FAYE HOLTZ
$200M - $500M
Related Companies
The following is the career advancement route for Property Assistant (FT) positions, which can be used as a reference in future career path planning. As a Property Assistant (FT), it can be promoted into senior positions as a Commercial Property Manager I that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Property Assistant (FT). You can explore the career advancement for a Property Assistant (FT) below and select your interested title to get hiring information.
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