Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$17.85 to $26.77 Hourly

Education

High School / GED

Travel

None

Security Clearance Required

None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

The position of Administrative Assistant reports to the Director of Property Management. The Administrative Assistant functions as the primary administrative support for the Kodiak Facility, in accordance with a services agreement between Afognak Native Corporation (Afognak) and Red Peak Technical Services, LLC (RPTS), (a subsidiary of Alutiiq, LLC). This position with RPTS performs administrative duties, maintains the integrity of the office, and functions as a liaison between departments, students, staff, and visitors.

• Greet guests at the reception area in a professional and courteous manner.
• Answer and direct incoming phone calls to appropriate departments/individuals in a professional and courteous manner.
• Maintain accurate lists of departments and employees to assist with directing phone calls in the most efficient manner possible.
• Take and receive messages as needed or directed by staff.
• Maintain corporate security visitors logs pursuant to corporate policy and as otherwise instructed.
• Ensure coffee and water are always available for staff and guests during normal business hours.
• Keep the reception area clean and free of clutter, remove any outdated brochures and reading material from the lobby.
• Maintain corporate calendar and conference room schedules.
• Ensure all checks and cash are deposited into the bank on a weekly basis in accordance with the Kodiak Deposit Procedures.
• Keep conference rooms clean and presentable, inspecting them on a regular basis to prepare for all meetings.
• Process and distribute both incoming and outgoing mail in a timely manner.
• Maintain facility supplies for both the office break room and Shareholder Space Rental supplies, ensuring all are organized in a consistent manner.
• Provide support to Event Coordinator as requested, including but not limited to; ironing tablecloths, hosting events during regular business hours, being backup to host events outside of normal business hours, taking inventory of supplies for event center, answering booking questions, scheduling bookings, taking payments for bookings, coordinating audio visual checks.
• Provide administrative support to all departments as requested, including but not limited to; shredding, typing correspondence, performing data entry, sending faxes, preparing, and mailing packages, copying, filing, and making phone calls.
• All other duties as assigned.

Payrate: $17.85 to $26.77 Hourly

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• A minimum of two years’ experience in all aspects of administrative support.
• Ability to communicate with the public in a professional and courteous manner and handle difficult situations.
• Must adhere to the Corporation’s confidentiality policy.
• Excellent organizational skills with the ability to meet deadlines and prioritize work effectively.
• Strong computer skills with proficiency in Microsoft Office Suite programs, Adobe Professional and the ability to exercise strength in internet research projects.
• High School Diploma or GED.
• Valid state driver’s license with a clean driving record.

Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws (“protected status”).

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.