Position: Executive Assistant
Location: Hybrid in Either Pensacola, FL/Vienna, VA
Duration: Long Term
Job Description:
To provide high level administrative support to an Executive Leader. Perform research and analysis relating to processes, operations, and issues in the Department. Assist in evaluating and conducting the activities of the Department by analyzing work processes, production statistics, and other operational activities. Produce reports, statistics, and analyses, on Department operational activities. Provide leadership and guidance to lower-level related staff.
Responsibilities
Act as primary point-of-contact and gatekeeper for the Executive Leader regarding divisional, cross-organizational, and external events, projects, and activities
Coordinate and maintain the Leader s calendar, schedule, meetings, conferences and speeches/presentations; arrange travel plans and accommodations
Research and prepare ad hoc or standing reports, analyses, summaries, charts, graphs, letters and memoranda
Oversee and prepare executive summaries, letters, board reports, monthly/quarterly briefs, and various ad hoc communications for EVP and senior leadership
Review, proof and edit departmental correspondence/media releases for content, completeness, data integrity and accuracy
Coordinate department interactions with Client's Front Office
Assist Executive Leader with the communications and engagement activities to ensure staff members understand the vision, direction and priorities of the department
Review the effectiveness and efficiency of departmental operations, business practices, trends, and issues relating to department functions and practices
Identify, analyze, develop and recommend new concepts, changes and enhancements to improve the quality of operational processes, procedures, and technical support; coordinate implementation with appropriate personnel
Lead or participate on project teams, and/or study groups, tasked with implementing new services, producing events, improving processes or addressing other significant issues.
Top 3 Required Skills:
Qualifications:
Significant experience handling highly confidential and sensitive situation
Significant experience in managing multiple priorities independently and/or in a team environment to achieve goals
Significant experience in guiding and mentoring others
Desired- Significant experience working in administrative and executive support
Desired - Significant experience working in a credit union environment
Desired - Advanced knowledge of Client's products, services, programs, policies and procedures
Advanced skill exercising initiative and using good judgment to make sound decisions
Advanced research, analytical, and problem-solving skills
Advanced copywriting, editing and proofreading skills
Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully
Advanced skill building effective relationships through rapport, trust, diplomacy and tact
Advanced organizational, planning and time management skills
Advanced verbal and written communication skills
Advanced database and presentation software skills
Advanced word processing and spreadsheet software skills
