We are seeking a highly organized and efficient Accounts Payable Specialist

to join our Accounting Team at Allied Building Stores, Inc (ABS) in Monroe, LA!

Allied Building Stores(ABS) is a leading co-op organization in the building materials industry, and we are glad you are interested in working for our organization. At ABS we are like family and there is a reason for the longevity of many ABS employees. It is simply a great place to work. Once you review our current job posting, take a moment to check out our Careers page to see the benefits of joining the ABS team.

Job Title: Accounts Payable Specialist

Job Type: Full-time

Benefits: Allied Building Stores offers a comprehensive benefits package, please visit our Careers Page to see a complete listing Careers Page

Physical Setting: Office

Schedule: Monday to Friday - Day shift

Work Location: In Person

Application Instructions:

In order to be considered for this position, you must complete the entire online application packet. This includes the application, supplemental questionnaire, and consumer reports acknowledgement. We ask all applicants to provide 10 years of job history, including a reason for any gaps in employment that are over one month. You may attach a resume with your online application, but any information not specifically listed on you resume that is asked for on the application should also be included on the online application prior to being submitted.

We appreciate your interest and if you are selected for interview by our Hiring Team, you will be contacted through the GetHired portal.

Summary: The Accounts Payable Specialist compiles data, prepares invoices and enters bills into computer system by performing the following duties.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Complies data, prepares invoices and bills, and maintains records for entry of billing information. Examines documents to verify accuracy of data prior to entering data into ABS computer system.
• Checks for proper codes and corrects errors or lists discrepancies for adjustments.
• Computes percentages and totals and compares results with recorded entries.
• Keeps track of received data and source documents.
• Prepares and sorts source documents and identifies and interprets data to be entered into the computer.
• Contacts preparer of source documents to resolve questions, inconsistencies, or missing data.
• Enters alphabetic, numeric, or symbolic data from source documents into computer for daily posting to accounts receivable and accounts payable following format displayed on screen and enters necessary codes.
• Enter transactions into accounting records such as computer files.
• Reviews error reports and enters corrections into computer.
• Prepare posted invoices for electronic mailing to individual dealers.
• Makes copies of accounting related documents or other printed material.
• Assists employees, vendors, or dealers by answering questions related to invoices.
• Scans invoice and backup documents into computer system for electronic transmission to dealers. Review scanned items for rejected invoices and reprocess according to company procedures.
• Receives and responds to customer complaints. Resolves disputes between ABS dealers and vendors in a professional, equitable and timely manner.
• Assists with the distribution of incoming and outgoing mail. Pick-up and deliver mail from post office as needed.
• Works with departmental staff to achieve departmental goals.
• Work with accounting and other departmental personnel to maintain integrity of accounting information entered into the company computer systems.
• Compiles statistical information and prepares various reports for management.
• Cross train in all areas of the accounting department in order to assist other departmental employees as needed.
• Vendor statement reconciliations.
• Performs other clerical functions as required.
• Perform the duties of relief telephone operator when needed.
• Operates computer terminal to input and retrieve data.

Supervisory Responsibilities: None

Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must successfully complete a pre-employment drug screen and background investigation.

Education and/or Experience:High school diploma or general education degree (GED) required. Three to five years related experience and/or training in inventory accounting, accounts payable, bookkeeping, accounts receivable, invoicing, or other related field; or equivalent combination of post high school education and experience. Associate degree in business administration, accounting or another related field, preferred.

Language Skills: Ability to read and interpret documents. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:Ability to work with basic mathematical concepts such as ability to add, subtract, multiply, and divide in all units of measure. Ability to perform these operations using units of American currency. Ability to interpret statistical data and analyze information. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Reasoning Ability:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, an individual should have a functional knowledge of Accounting and Database software; Internet software; Microsoft Office Suite and other Windows applications. Previous experience with Microsoft Dynamics AX, a plus.

Certificates, Licenses, Registrations : Must have a valid driver's license issued by the state in which they live and a clean driving record. Maintenance of an acceptable driving record is a condition of employment. Must maintain an MVR that meets or exceeds company insurability standards.

Other Skills and Abilities :

• Proficient with Microsoft Office, Word, Excel, and other windows applications.
• Must be able to build and maintain lasting business relationships with staff, our customers, and vendors.
• Excellent written/verbal communication skills.
• Excellent Data Entry Skills.
• Ability to observe confidentiality.
• Ability to retain professional demeanor at all times regardless of situation.
• Strong mathematical, organizational skills & attention to detail.
• Must be able to concentrate on a task over a period of time without being distracted while simultaneously being able to multi-task, prioritize, and work in a fast-paced environment.
• Must be customer service oriented and have the ability to work well independently as well as within a team environment
• 10 Key Entry

Physical Demands :The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

While performing the duties of this job, the employee must:

• Regularly spend long hours sitting and using office equipment and computers;
• Use of head & neck in a static position;
• Ability to look up & down in order to read computer screen and paperwork;
• Ability to twist in order to talk with co-workers and retrieve paperwork from fax, copy machines, printers, and other machines;
• Ability to talk with others in person and by phone;
• Ability to interact with others in order to perform the essential functions of the job;
• Use of hands for repetitive actions such as simple grasping, keyboard use, repetitive hand motions, and prolonged use of a computer; and
• And ability to concentrate and/or focus in order to perform the essential functions of the job.
• Ability to lift and carry mail bags / boxes weighting up to 50 lbs., load into and out of vehicle and carry into and out of buildings. Ability to move paper boxes to stock printers.

Work Environment :The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Competency: To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Ability to analyze complex or diverse information; Research data; Uses intuition and experience to complement data.
• Design - Generate creative solutions; Demonstrates attention to detail.
• Problem Solving - Capable of identifying and resolving problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Ability to execute company projects on time and within budget. Be able to effectively communicate changes in projects and progress.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Gives unbiased opinions to others' ideas and is willing to incorporate those ideas if they provide for positive results for the company.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Willing to listen and get clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
• Visionary Leadership - Displays passion and optimism; Inspires respect and trust.
• Change Management - Communicates changes effectively.
• Leadership - Exhibits confidence in self and others; Accepts feedback from others.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen - Understands business implications of decisions; Focused on optimizing profitability.
• Cost Consciousness - Works within approved budget; Conserves organizational resources.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences.
• Ethics - Treats people with respect; Keeps commitments; Works to earn the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.