Commercial HVAC Contracting Company looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate will be a hard-working professional, able to undertake a variety of office support tasks. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Experience with Commercial HVAC Contracting preferred but not required. Pay depending on experience.

Responsibilities:

• Provide support to the Office Manager
• Answer and direct phone calls
• Write and distribute emails
• Sort and distribute communications in a timely manner
• Maintain filing system
• Provide general support to visitors
• Monitor level of supplies and handle shortages
• Maintain trusting relationships with suppliers, customers and colleagues
• Employment applications
• New hire packages and employee introductions
• Accounts payable and receivable when needed
• Pay weekly, quarterly, and yearly taxes when needed
• Weekly certified payroll reports when needed
• Weekly payroll when needed

Qualifications:

• Accounting Experience preferred
• Familiar with (or willing to learn) the workings of Commercial HVAC Contracting a PLUS
• Knowledge of submittal data, operation & maintenance manuals, warranties, etc. a PLUS
• Energetic self-starter with a strong work ethic, team orientation and commitment to high quality
• Proven experience as Office Assistant
• Working knowledge of office equipment
• Proficiency in MS Office (MS Excel, MS Word, MS Outlook)
• Excellent written and verbal communication skills
• Strong organization skills with the ability to multi-task

Schedule:

8 hour shift - Monday - Friday - 8 am - 5 pm

Pay:

$12.00 - $18.00 – Depending on Experience

Benefits:

• Health Insurance
• Dental Insurance
• Paid Vacation
• 401(k)
• Life Insurance

Job Type: Full-time

Pay: $12.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Dothan, AL 36301: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location