Title:

Human Resources Administrator II– reports directly to Human Resources Manager.

Department: 

Human Resource Department

Position Summary:

This position is responsible for maintaining human resource programs through the recruiting process, career development and associate communication. Maintenance and development of recruitment and hiring practices that will allow for proper manpower placement including the overview and implementation of advertising employment opportunities, best practices for pre-testing and screening of possible candidates to ensure positions are filled with the most qualified persons. To analyze employee turnover, make recommendations and assure all required reporting is done on a regular basis. To act as benefits administrator, handling changes, updates and information as well as directing associates to appropriate agencies for assistance. 

Scope of Responsibility:

Development and placement of advertising and screening the most qualified candidates. Assure maintenance and audit employee records for accuracy and compliance. Responsibility to insure associates have appropriate benefits; completion of correct paperwork, tracking and reporting. Daily communication with supervisors and associates on HR related issues. Keep in compliance with all state, federal and local laws and keep supervisors aware of these laws. 

Essential Duties & Responsibilities:

Daily Management:

• Planning and employment of a workforce according to the manpower plan
• Writing of advertisement and promotional material for publication
• Interviewing, testing and hiring of hourly and salary associates
• Coordination with the Training Department for new hire orientation and training
• Processing and tracking of new hire information as required
• Coordination of benefits including all insurance coverage; medical, dental, disability, life, Cobra
• Submission of appropriate forms for short term and long-term disability
• Completion of forms and tracking for FMLA
• Tracking of all associate information in HRIS system
• Keep lines of communication open for all employees and assure information is relayed on a timely basis
• Complete manpower reporting as required
• Completion of organizational report on a monthly basis
• Tracking of associate evaluations for hourly associates not in the skill block system
• Assure correct filing of all associate information
• Assist in administrative duties such as greeting customers and answering phones
• Assist in the organization and facilitation of company functions
• Manage unemployment compensation claims, file appeals and attend hearings if necessary 
• Assure timely thorough completion of forms for hiring and terminations
• Complete and track exit interviews 
• Conduct quarterly analysis of turnover and make recommendations for improvements
• Organize and oversee regular audits of human resources practices and procedures including the HRIS system
• Ensures compliance with legal and corporate guidelines
• Assist in creation and updating of company policies
• Coordinates benefits, associate services and benefit liaison functions
• Communicate information to associates
• Performs similar or related duties as assigned

Improvement Activities:

• Applies Deming principles and other root cause analysis tools when analyzing problems within the associates department and makes appropriate recommendations for improvements.
• May participate in Quality Circle improvement team when possible.
• Performs other related improvement functions as assigned

Education/Experience/Training (minimum required):

High School Diploma

Good written and verbal communication skills; good organizational skills; good problem solving skills with experience in the use of analytical tools

Strong knowledge and use of Excel and Word, Internet and email

Must have 5 years progressive human resources experience

Prefer B.S. degree in human resources or equivalent discipline