Advanced Engineering and Environmental Services, Inc. (AE2S) is an award-winning, specialized civil/environmental consulting engineering firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

• Great Culture and Spirit where Creativity is Fostered
• Significant Opportunities to Grow and Advance
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family-Friendly with Flexibility and Work-Life Balance

AE2S offers more than just competitive compensation and a best-in-class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

• 100-percent paid Family Health Insurance
• 100-percent paid Employee Dental and Vision Insurance
• Discretionary Bonus Plan
• Matching 401(k) Contributions
• Paid Time Off (PTO) Credits for Past Experience
• Wellness Program

ADMINISTRATIVE ASSISTANT - Fargo, ND

Provide overall administrative and clerical duties. This position will be the point of contact to assist AE2S staff with general and engineering administrative tasks as assigned.

Responsibilities

• Assist in all aspects of running a busy office and provide support to professional and technical staff with tasks as assigned
• Provide general administrative assistance, including answering phones, greeting guests, copying, scanning, typing, taking meeting minutes, data entry, research, running errands, general office maintenance, etc.
• Assist Project Managers in client invoicing
• Distribute incoming mail to staff and prepare outgoing mail. Deliver mail to the post office, UPS or Fedex as needed
• Maintain office calendars and coordinate meeting room scheduling and set up, including preparing meeting materials, providing food and beverages, assisting with IT needs, etc.
• Maintain filing systems for client and project-related correspondence, contracts, reports, plans/specifications, reference information, dead-filing and archived projects, etc.
• Assist with collation and assembly of project related documents, including shop drawings, manuals, reports, and correspondences
• Assist with office events, including Monthly Celebration Events, annual holiday celebration, annual summer picnic, philanthropy efforts, and other special events
• Schedule and coordinate fleet vehicle usage and maintenance requests as needed
• Maintain and forward monthly usage logs to accounting for vehicles, copiers, postage, petty cash, equipment, etc.
• Prepare for new employees, including office set up and orientation
• Order office supplies and equipment
• Other tasks as assigned specific to office

Basic Requirements

• 5 years previous work experience in an office environment
• Excellent communication and organization skills
• Computer literacy with proficiency with Microsoft Office software
• Valid driver’s license

Preferred Qualifications

• Previous experience in construction, engineering or architectural firm
• Associate degree specializing in administrative assistant, business, or related field
• Technical writing and editing ability
• Knowledge of Deltek Vantagepoint or other project/financial tracking programs

Physical

• Primary functions require physical ability and sufficient mobility to work in an office setting
• Ability to stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Occasionally lift, carry, push, and pull light to moderate amounts of weight
• Operate office equipment requiring repetitive hand movement
• Fine coordination including the use of a computer keyboard
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
• May require occasional evenings and weekends with overtime expectations varying with workload
• May be required to travel to off-site locations including occasional overnight stays out of town

AE2S is an Equal Opportunity / Affirmative Action Employer