Summary

Billing Specialist INEX - [Bilingual Japanese & English]

At our Company, we grow People, Brands, and Businesses! We are seeking a high energy Billing Specialist who can offer a unique blend of analytical skills and high attention to detail combined with the ability to build strong relationships. The Billing Specialist is responsible for executing the day-to-day invoice processes and procedures for assigned customer/client(s) business lines. The primary functions of this position include capture, reconciliation, and assignment of all internal and third-party related expenses to each job as per the contract specifications, timely and accurate completion of billing reports, invoice requests, invoice approvals, and other required weekly/monthly reporting.

What we offer:

• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Generous Paid Time-Off

Responsibilities:

• Compile all job-related information and expenses required per job for submission to finance and accounting per billing schedule.
• Ensure accurate capture, reconciliation, approval, and bill back of all third-party expenses including product purchase, creative, production, and fulfillment expenses.
• Complete invoice requests and approvals within approved service level agreements.
• Troubleshoot customer/client billing issues: revise inaccurate data entry; solicit and gain required approval; expedite customer involvement; or identify internal operations issues for escalation.

Qualifications:

• High School Diploma or GED or equivalent experience in the area of: Accounting or Billing
• 2 years of previous experience in billing management or accounting experience
• Very high level of attention to detail
• Good analytical and problem-solving skills
• Excellent communication skills
• Proven accuracy in the preparation of billing/financial documents and intermediate knowledge with Microsoft Office Excel; including the use of functions

Bring your skills and build your career with IN Connected Marketing Services, the marketing division of the Company, where our focus is on influencing buyer behavior and driving sales through shopper marketing, experiential marketing, in-store event services and more. We form close relationships with leading brands and retailers that matter most. Apply today!

Job Will Remain Open Until Filled

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Billing Specialist is responsible for executing the day-to-day invoice processes and procedures for assigned customer/client(s) business lines. The primary functions of this position include capture, reconciliation, and assignment of all internal and third-party related expenses to each job as per the contract specifications, timely and accurate completion of billing reports, invoice requests, invoice approvals, and other required weekly/monthly reporting.

Essential Job Duties and Responsibilities

Billing Processing

• Compile all job related information and expenses required per job for submission to finance and accounting per billing schedule
• Ensure accurate capture, reconciliation, approval, and bill back of all third-party expenses including product purchase, creative, production, and fulfillment expenses
• Complete invoice requests and approvals within approved service level agreements
• Troubleshoot customer/client billing issues: revise inaccurate data entry; solicit and gain required approval; expedite customer involvement; or identify internal operations issues for escalation

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

May delegate work of others and provide guidance, direction and mentoring to indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job 

Minimum Qualifications

Education Level: High School Diploma or GED or equivalent experience

Field of Study/Area of Experience: Accounting or billing

2 years of previous experience in billing management or accounting experience

Skills, Knowledge and Abilities

• Very high level of attention to detail
• Good analytical skills
• Analysis and problem solving
• Excellent communication skills
• Proven accuracy in preparation of billing/financial documents
• Basic knowledge with Microsoft Office Suite: word processing, presentation development
• Intermediate knowledge with Microsoft Office Excel; including the use of functions
• Familiarity with Microsoft SharePoint

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66% each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.