Administrative Support Assistant

Location: Taos-Picuris Indian Health Center NM
Pay Range: $19-23/ hour
Tentative Starting Date: 07/01/2024
Shift: Monday through Friday 8 a.m. to 5 p.m. Closed on Federal Holidays
40 hours per week (with a one-half hour, NON-PAID lunch break).
Contract Length: 1 year with option to extend for 4 more years

Job Description:

We are seeking a dedicated Administrative Assistant with excellent communication skills and a positive attitude to join our team.

The ideal candidate will assist management and all visitors to the company by handling various office tasks, providing professional assistance via phone, mail, and e-mail, making travel arrangements, and ensuring a positive and helpful presence in the workplace.

Responsibilities:

• Handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Make travel arrangements including booking flights, cars, hotels, and restaurants.
• Screen phone calls and direct callers to the appropriate party.
• Use computers to generate reports, transcribe meeting minutes, create presentations, and conduct research.
• Greet and assist visitors courteously and professionally.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure a seamless and positive experience.

Requirements:

• 1 year of prior administrative experience.
• Medical setting experience and knowledge of Electronic Health Record (EHR) systems. is preferred
• Excellent computer skills, especially typing, database handling knowledge
• Able to create and present reports, and presentations
• Attention to detail and accuracy.
• Three verifiable references addressing the applicant's reliability and stability including interpersonal interaction.

Job Types: Full-time, Contract

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• No weekends

Application Question(s):

• What is your email?

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Taos, NM (Required)

Ability to Relocate:

• Taos, NM: Relocate before starting work (Required)

Work Location: In person